Contract Officer | The Royal Wolverhampton NHS Trust

Contract Officer | The Royal Wolverhampton NHS Trust

Are you looking to embark on a career within the NHS? An exciting opportunity has arisen for exceptional candidates to join the Trust as a Contracts Officers. The four acute Trusts in the Black Country (The Royal Wolverhampton NHS Trust, Dudley Group NHS Foundation Trust, Walsall Healthcare NHS Trust and Sandwell and West Birmingham NHS Trust) have recently agreed to the creation of a single contracting team who will manage all clinical service contracts on behalf of the Trusts. We are now looking for two Contract Officers to join this team. Reporting to a Contracts Manager, these posts will manage a specific portfolio of contracts and be responsible for ensuring that all contractual implications are accounted for.






This is a role that would suit someone looking to forge a career within the NHS. The Trust offers a stimulating, supportive and enjoyable work environment with a mix of office and home-based working. An office base is potentially available at any of the Trusts within the Black Country. The postholder would benefit from training in NHS contracting as well as access to other professional development opportunities and the opportunity to progress within the team.
The post holder will be responsible for:
· Assisting in the negotiation and management of a range of healthcare contracts including NHS, Non-NHS, Community, Council, Third Party (Voluntary) Sector and any other emerging contracts.
· Responsible for the production of reports within agreed timescales.
· Organisation and co-ordination of meetings, creation and distribution of agendas and meeting papers.
· Disseminating information to a range of internal and external stakeholders.






· Assisting in the development and maintenance of contracts database and shared folder.
· Supporting the process of ongoing contract review for a range of Providers.
Supporting Contracts Managers to manage their portfolio of healthcare contracts.
The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow.





We’re passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.
We are delighted that we have been rated as “Good” by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.
The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.
· To support the effective contractual management of a portfolio of Black Country Acute providers with the direction from Contracts Managers.
· Monitoring and report the progress of the financial, activity quality aspects of contracts and associated workstreams, tracking of milestones, KPI’s and reporting of key risks.






· Support operational, managerial and corporate colleagues in the management of their contracts and act as a “centre of excellence” on SLA-related topics.
· Assist in the development and construction of robust contracts such as NHS subcontracts, provider to provider subcontracts, provider agreements and memorandum of understandings.
· Ensure effective engagement and working relationships with Commissioner and Provider representatives to ensure performance monitoring of contracts is undertaken and recorded in line with appropriate regulations and frameworks.
· Prepare and collate the information required for regular contract performance meetings and reports highlighting areas of risk and concern, including outcomes data.






· Support Contracts Managers across a wide range of internal / external meetings and working groups.
· Provide effective administration cover and flexible support to the wider contracting team, including maintenance of office processes and protocols and develop maintain the contracts database.
· Take responsibility for the efficient organisation and maintenance of a centralised computer-based filing system for all Trust contracts.
· Support the administration of the contract database and facilitate and track the issue of contracts for signing.
· Ensure the integrity of the Contracting Team by maintaining a professional manner and ensure all contacts with internal and external stakeholders are in a professional and welcoming manner.






· Develop a good working knowledge of contracts held by the Trust and sources of information to be able to respond to queries where required.
· Undertake specific project management work to assist in the delivery of key objectives and work strategies.
COMMUNICATION
· Communication will take place in a number of forms (e.g. reports, e-mails, meetings, workshops, presentations and telephone calls).
· Maintain position of professionalism, integrity, sensitivity whilst appreciating the need for strict confidentiality.
· The level of the sensitivity, complexity and importance of the information being communicated will vary, from communicating the compliance with contract targets and the impact on the overall strategic objectives to arranging meetings.






· Communicate with senior colleagues with clarity and confidence around progress, issues, plan progress etc.
· Communication will take place with various stakeholders:
- Internal staff – contracting team
- Members of Contracting and Commissioning Forum
- Clinical Leads
- Operational leads and service managers
- Finance and Information managers
ANALYTICAL AND JUDGEMENT SKILLS
· Analytical approach to problem solving.
· Analytical capability to identify significant changes/omissions/trends.
· Requirement to use own initiative.
PLANNING AND ORGANISATIONAL SKILLS
· Will be required to plan, organise activities (e.g. information and report submissions to the Contracts Manager,





Head of Contacting and Deputy Chief Strategy Officer);
· Organise and co-ordinate meetings and workshops, including selection of venue, provision of materials.
RESPONSIBILITY FOR INFORMATION RESOURCES
· Responsible for maintaining manuals and electronic systems used by the contracting team.
· Required to use IT to develop and create documents and reports.
· Required to take and transcribe formal meeting minutes.
· Advanced keyboard skills.
This advert closes on Tuesday 12 Nov 2024

▶️ Contract Officer | The Royal Wolverhampton NHS Trust
🖊️ Royal Wolverhampton NHS Trust
📍 Wolverhampton