25 Oct
J&B Hopkins
Whiteley
Salary: £24,000 - £26,000 + Company Benefits
Contract: Permanent
What we are looking for?
We are looking for a new member to join our HR team.
As an HR Administrator, you will provide essential support across a broad range of HR functions. You’ll assist with recruitment, onboarding, employee relations, and day-to-day HR operations. Working closely with the HR Manager and team, you will help ensure smooth HR processes and play a vital role in fostering an engaging work environment.
Key responsibilities
Recruitment & Onboarding:
- Assist in drafting job descriptions, posting vacancies, and coordinating interviews.
- Manage candidate communication and scheduling.
- Support the onboarding process,
ensuring new starters receive contracts, induction materials, and are integrated smoothly.
HR Administration:
- Maintain and update employee records and HR databases, ensuring accuracy and confidentiality.
- Prepare HR documentation, including offer letters, contracts, and policy updates.
- Assist in processing employee changes, including promotions, salary changes, and terminations.
- Monitor and track holiday and absence records.
Employee Relations:
- Act as a point of contact for employees with HR-related queries.
- Assist in coordinating employee wellbeing initiatives and engagement activities.
- Support the HR Manager and HR Advisor in handling employee relations issues, disciplinary actions, and grievances.
Compliance & Policy:
- Ensure compliance with UK employment law and company policies.
- Assist in the updating and communication of HR policies and procedures.
- Maintain accurate records in line with GDPR and confidentiality requirements
Learning & Development:
- Support the coordination of training and development programs.
- Assist in maintaining training records and tracking employee progress.
General HR Support:
- Assist in HR projects, such as employee engagement surveys, diversity initiatives, or policy development.
Required Experience:
- Previous experience in administrative role, preferably within an SME environment.
- Familiarity with UK employment law and HR best practices is desirable but not essential.
Skills & Competencies:
- Strong organisational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and HR software systems.
In a nutshell
At Hopkins,
our purpose is to always deliver high levels of customer service and industry knowledge. Our vision is to self-deliver our sustainable projects from design through the installation period and then to maintain the buildings, ensuring they operate to the original design principles. To achieve both, we have built a team of dedicated, innovative and creative people.
As we continue to grow our network and expand our team across the south of the UK, with hubs already in Hampshire, East Sussex and Thames Valley, we are looking to further our reach and continue to deliver great service and innovative projects to our growing client base.
This is an excellent opportunity to join a progressive business who invest in people.
Our commitment to you
As a key member of our team you will be encouraged to develop yourself further using all the tools made available to you by the business. As our inhouse HR team will work alongside you and your line manager to develop a bespoke develop plan that is tailored to your needs.
We also offer a host of benefits across our business, including
- Flexible Holiday Scheme
- Onsite Gym
- Flexible Working
- Staff Social Events
- Time off to commit to charity work and good causes
- Private Medical Insurance
- Life Insurance
- Company Contribution towards Eye Welfare
- Employer Assistance Programme that goes above and beyond
Be yourself
Our clients come from all walks of life and so do our colleagues.
That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.
To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.