25 Oct
University Hospitals Bristol and Weston NHS Foundation Trust
Bristol
Job description
As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.
Click on this link to find out about our values https : / / www.uhbw.nhs.uk / p / about-us / our-trust-values
An opportunity has arisen in Hey Groves theatres UHBW for a Band 3 Purchasing Assistant.
The post holders will be responsible for efficient, effective and timely management of non-pay stock.
Duties will include :
- monitoring and managing stock levels,
- raising and receipting orders via an Electronic Requisitioning Ordering System.
- receiving, unpacking, checking and putting away goods received.
- stock rotation so that stock is used in date order and does not expire
- raising of new product requests in order for new items to be added to the electronic ordering catalogue
- Receipting, labelling and monitoring orders / deliveries through or new managed inventory system SAP Ariba.
- providing cross cover for annual leave and sickness with other procurement assistants within theatres
Previous experience of goods ordering and stock management is an essential criteria for the position NHS experience is an advantage but not essential.
For pre-interview visits and enquires please contact : Thomas Cornfield [email protected]
- To order, receive and goods receipt required non-pay stock items in a timely and efficient manner in order to maintain an efficient and effective service
- Through liaison with suppliers ensure necessary product returns occur in a timely manner.
- Ensure stock rotation occurs when unpacking stock.
- Obtain quotations from suppliers at the request of senior managers.
- Awareness and sight of different lead times for suppliers re their goods monitor and respond accordingly when these are not being met in accordance with laid down procedures.
- Participate in the introduction of improved working procedures to establish and maintain total quality standards to agreed levels this may include introducing and working with electronic systems.
- Assist managers and other purchasing staff within the organisation with appropriate management of product recall notices.
This may include having to retrieve stock and return to original supplier.
- Work closely with members of the new managed inventory system SAP Ariba team working with them to ensure the smooth implementation and running of the system.
- Order stock to pre-agreed par levels. Make note of when these par levels are no longer working for a service and bring to the attention of the unit manager in order that these can be reviewed and amended accordingly.
- Work closely with key staff in the department who have speciality responsibility for non-pay goods to ensure the requirement of those services are met in a timely manner
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites,
serving a core population of more than 500,000 people across South West England.
UHBW has been rated by the CQC as Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond.
As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact.
Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.
UHBW is committed to safeguarding and promoting the welfare of children,
young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
Anonymous information will be used from your application in order to ensure we’re meeting our pledge.
To provide efficient and cost effective purchasing and general work flow processing to ensure non-pay goods are ordered, received and available for use in order to maintain adequate stock levels so the clinical services required can be delivered.
Workload and efficiency of the department is dependent on the timely availability of all non-pay stock required.
The post holder is expected to ensure that the services provided are responsive to service needs. There is an expectation that the post holder will ensure that the workload is managed consistently and in response to a fluctuating workload.
The post holder will be held responsible for maintaining a safe procurement work areas and will be responsible for ensuring the most efficient use of resources and working practices.
The running of the unit procurement service is important to the efficiency and prevention of cancellation of patients throughout the Trust, and therefore expertise and knowledge of the procurement process is essential.
The post holder will work with management,
trust groups and procurement personnel to ensure the organisation is getting good value for money on all purchases.
The post holder will represent the unit at non-pay meetings when requested to do so.
The post holder will be expected to provide purchasing cover to other departments within the division in times of annual leave and sickness absence.
Education and Qualifications
Essential criteria
- NVQ Level 2 / 3 or equivalent / new Diploma Level 2 / 3 or equivalent or working towards
- Evidence of literacy numeracy skills to GCSE C or equivalent
- Committed to own personal development and evidence of regular attendance training days
Knowledge and Experience
Essential criteria
- Experience of working in a purchasing or comparable environment
- Experience of working within a team
- Experience of managing own workload within agreed boundaries
- Ability to spend periods of time standing and sitting
Desirable criteria
Experience of communicating with a variety of people in different roles
Skills and Abilities
Essential criteria
- Good interpersonal skills with the ability to effectively communicate with effectively with staff, company representatives and suppliers
- Good organisational and prioritising skills able to meet deadlines
- Ability to identify problems, use initiative and act appropriately to maintain an efficient services within recognised boundaries
- Ability to respond well to instruction
- Excellent telephone manner
- Computer literacy; specifically Microsoft Word / Excel / Outlook
- Understand and adhere to Data Protection and Trust Policy
- Dexterity ability to handle / manoeuvre equipment across a wide range of sizes, weights and environments
Aptitudes / qualities
Essential criteria
- Enthusiastic, highly motivated and able to inspire others
- Ability to manage self and exhibit skills, including self-awareness, self-management and drive for improvements
- Analytical
- Flexibility
- Work on own using initiative
- Able to work under pressure to meet deadlines
- Good team player
- Live the Trust Values
- Well presented, polite with a mature attitude to people and work
Desirable criteria
Innovative
Resource and Change Management
Essential criteria
- Use available resources in the most cost effective way, ensuring safe and efficient service delivery
- To be open to change and have some awareness of its implementation
- Discuss implementation of any possible cost savings and improvements with line manager. Improve quality of services by generating and sharing good practices
Care of non-pay goods
Essential criteria
- Inspect all received goods to ensure they have been received in an acceptable manner. Report any discrepancies in quantity and concerns with condition of goods received to suppliers as soon as is practicable.
- Manage the working environment, ensuring that it is suitable for receiving of goods keep it safe and tidy as it is a shared space
- Follows and supports Trusts Standing Financial Instructions
Desirable criteria
Aware of Trust regulations, Manual Handling, COSHH and safety of wearing Personal Protective Equipment
We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.
As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
Anonymous information will be used from your application to ensure we’re meeting our pledge.
- The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.
- UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
- To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
- If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
- The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
- By applying for this post, you are agreeing to University Hospitals Bristol and Weston NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system.
If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
- Please be aware of scams unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.
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