24 Oct
Kingsley Napley
London
Job details
Here’s how the job details align with your profile.
Job type
- Part-time
Location
London
Full job description
Title:
Criminal Litigation Personal Assistant (Part Time)
Hours:
9:30am – 5:30pm and as required, flexible applications considered
Working week:
Monday – Tuesday
Department:
Criminal reporting to Secretarial Services
Purpose of job:
The Legal PA is an integral part of fee earning teams; providing a high level of professional support to Partners and Fee Earners. The Legal PA is expected to take on complex tasks, support projects and provide departmental PA support; playing a critical role in managing daily administration for their stakeholders.
Personal Assistant day to day duties:
- Coordination of tasks with effective delegation to DPS, AA and other support teams as appropriate; ensuring completed tasks are checked for accuracy, demonstrating attention to detail, and ready to return to the fee earner by given deadlines
- Proactive diary management; looking ahead at fee earner diaries to remind them of diary commitments, taking responsibility for ensuring that they have all supporting paperwork and information for each meeting or appointment
- Arranging internal and external meetings and conference calls, ensuring the smooth running of such meetings and making the appropriate arrangements (e.g. room setup ordering refreshments etc.) and liaising with other support departments as required
- All elements of travel management; booking and arranging travel, preparing detailed itineraries, researching options to ensure the most cost-effective choice
- Professional client liaison, being a first point of contact by telephone and email; taking messages,
passing on information and dealing with queries as appropriate in a timely manner
- Efficient mailbox management for fee earners
- Identifying potential issues and coming up with solutions; knowing when to escalate any concerns to Team Leaders or the PA Manager so that a resolution can be found in a timely manner
Personal Assistant File/Matter duties:
- Assisting with new business enquiries, following departmental processes
- Assisting with file opening by carrying out conflict checks under supervision and as directed; assisting with the preparation of all relevant documentation
- Monitoring new matters to ensure all of the necessary information and documents have been received (e.g.
engagement letters/instruction forms/monies on account/money laundering documentation and other compliance documents), informing fee earners when documents are not received and assisting as required
- All elements of document management on the firm’s CMS
- Liaising with the AA team regarding file closures and archiving
Finance/Billing duties:
- All elements of billing and financial management in accordance with practice area and firm procedures
- Processing expenses, requesting and processing disbursements from external parties
- Preparing electronic bank transfers
- Assistance with client balances
- Assistance with time recording.
Business Support duties:
- Liaising as needed with business support services across the firm, to include: BD & Marketing, Finance, People & Culture, IT, Legal & Commercial Operations, Business Acceptance Team,
Office Services & Building Wellness Team
To apply for this role, please complete the online application form.
For further information about this position please contact, in confidence, Molly MacKenzie-Williams (Recruitment Advisor) at [email protected]
No agencies please
▶️ Criminal Litigation Personal Assistant (Part Time)
🖊️ Kingsley Napley
📍 London