24 Oct
The Dudley Group NHS Foundation Trust
Dudley
Job description
An exciting opportunity has arisen to provide Personal Assistant support to the Radiology senior management team ensuring the smooth and professional running of the Radiology Department.
The postholder will act as a Personal Assistant to the Radiology senior management team and providing comprehensive and confidential administrative support.
The role will be responsible for the administrative functions and the smooth and efficient running of the Radiology office, handling sensitive and complex issues in a professional manner, and managing the HR aspects of the department of Radiology recruitment processes.
The successful candidate will need to operate at the highest level of discretion sometimes on sensitive staff / patient-related information.
Main duties of the job
To provide a high-quality business administrative support and advice to the Radiology department. Ensuring that all administrative activities are executed with maximum efficiency and effectiveness, with particular emphasis on appropriateness, accuracy, and timeliness.
Manage the electronic diary for the Radiology management including arranging and changing appointments, organising meetings and prioritising these as appropriate.
Sorting and prioritising all incoming mail for the senior leadership managers.
Leading on the recruitment processes, staff records, payroll, contract changes and handling sensitive HR data.
Leading on Imaging business administration to ensure legislative requirements are met efficiently.
Working for our organisation
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of excellent health care, improved health for all .
We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such as ethnically diverse, disabled and LGBTQ+ groups.
We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.
The Dudley Group NHS Foundation Trust recognises the values and transferable skills that the Armed Forces community bring and recognise their compatibility with NHS roles.
We are committed to home life balance through flexible working and making reasonable adjustments where possible.
Detailed job description and main responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Person specification
Qualifications & Education
Essential criteria
- NVQ Level 3 in Business Administration
- English & Maths GCSE Grade C or above / equivalent
- Secretarial experience and RSA / OCR Level 3 or equivalent qualification
Desirable criteria
Advanced skills in Microsoft Office & general IT skills equivalent to ECDL (European Computer Driving Licence)
Knowledge and Training
Essential criteria
Knowledge of NHS administration procedures
Experience
Essential criteria
- Previous experience in an administrative PA role
- Experience dealing with recruitment
- Experience of high-quality minute taking
Knowledge of NHS administration procedures
Essential criteria
- Commitment to training and willing to undertake training to meet requirements for the role
- Willing to undertake training to meet the ever-changing requirements of the role applied for
Experience
Essential criteria
Able to work with confidential material and maintain confidentiality and discretion
Communication & Relationship Skills
Essential criteria
- Evidence of effective team working to deliver good outcomes and also able to work alone
- Excellent interpersonal, and time management skills, diplomacy,
tact and well-developed organisational skills.
- Excellent written / oral communication skills
Analytical & Judgement Skills
Essential criteria
- Practical approach to problem solving on a day-to-day basis
- Able to use initiative, multi-task and prioritise duties
Planning & Organisational Skills
Essential criteria
Ability to meet deadlines and manage time / set priorities
Equality, Diversity, Inclusion and Trust Values
Essential criteria
- Able to provide safe, caring, and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong, and their contribution is valued
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered, dependant upon Job Role and Salary needed to meet the criteria for sponsorship, alongside all other applications.
Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route.
Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here .
It is vital that you provide full and accurate details of your current immigration status on the application form.
Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years.
Guidance can be found here Criminal records checks for overseas applicants.
Not everyone needs a Skilled Worker’ visa.
▶️ Support Medical Secretary- Acute Medicine
🖊️ The Dudley Group NHS Foundation Trust
📍 Dudley