22 Oct
CRA GROUP
London Borough of Newham
Job description
Job Description
2-3 months contract with a Local Authority
Job Summary :
- The Executive Assistant to the Mayor is a vital role within the council supporting the Mayor so that she can undertake her executive and community roles effectively. The role will involve :
- Working with minimal supervision, but as an integral cog in the Mayor’s Office team, to provide high-level administrative support service to the Mayor.
Key Duties / Accountabilities
- Enabling the Mayor to make best use of her time and maximise her impact by managing her complex and changing diary accurately and in a way that reflects her priorities and her preferred ways of working,
ensuring all the relevant arrangements are in place for any work meeting or event and that the Mayor is appropriately accompanied and briefed.
- Supporting the Mayor with other administrative tasks, eg managing inboxes, recording gifts and hospitality, managing sign-off of key decisions, drafting short letters, applying for annual parking permits, etc.
- Liaising with other members of the Mayor’s Office team to ensure that collectively we provide seamless support, including by keeping them abreast of the Mayor’s schedule and forward plans, and by triaging and highlighting issues coming into the office, including through the MayorPA inbox.
- Working closely with the Cabinet, Chief Executive, Corporate Leadership Team, Chief Executive & CLT Support and others within the organisation, to co-ordinate diaries and plans efficiently to support the effective running of the council’s business.
- Presenting a professional, helpful and positive point of contact on behalf of the Mayor and her office at all times to colleagues, residents and community groups,
and a wide range of senior stakeholders / partners and their offices, including regional national leaders, in person when they come for meetings and on the phone or in emails.
Essential Experience Required :
- Experience of local government including the directly elected mayoral model is essential.
- Experience with the functions and services of local authorities and the issues facing them, together with the legal, financial and political context of public sector management is essential.
- Experience of providing senior level executive support is essential.
- Experience of working with or having had some engagement with politicians is essential.
- Expertise and experience in working with Microsoft Office suite and experience of learning to use other IT systems competently swiftly is essential.
Essential Qualification Required :
Educated to A level or equivalent work experience is essential.
Additional information to note :
- Working hours : 36 hours per week.
- The role requires a DBS check.
- The post holder will be expected to work a minimum of 3 days per week in the office or at meetings or events with the Mayor.
The closing date for this position is 28
October 2024.
Requirements
- Enabling the Mayor to make best use of her time and maximise her impact by managing her complex and changing diary accurately and in a way that reflects her priorities and her preferred ways of working, ensuring all the relevant arrangements are in place for any work meeting or event and that the Mayor is appropriately accompanied and briefed
▶️ Executive Assistant to the Mayor
🖊️ CRA GROUP
📍 London Borough of Newham