Operations and Events Assistant

Operations and Events Assistant

The Company

A contemporary company with deep roots in the past, the Goldsmiths Company is one of the Great Twelve City of London Livery Companies. Established in 1327 and now with an 1800-strong membership, the Company has contributed to national life for eight centuries.

The Company advances the trade and craft of silversmithing and jewellery through training, exhibitions and fairs, and operates the London Assay Office which protects trade and consumers by testing and hallmarking precious metals. The Goldsmiths Company Charity transforms life chances, working with charitable, education and cultural partners.

Role Purpose

This is a role that supports two key functions within the Company,





it will be 50% events assistance and 50% supporting with Director of Operations. The role will assist with the organisation of key events. The individual may be required to attend internal meetings relating to security, IT and Facilities.

DUTIES And RESPONSIBILITIES (not Limited To)

- Diary management and coordination for the Director of Operations and internal events
- Coordinating with catering and the Wine Steward on numbers of attendees at functions including meetings, Committees and interviews
- Supporting internal and external inquiries and requests related to internal events
- Obtaining details for internal events from the relevant departments and update the function sheets in the diary
- Jointly manage the Hall calendar and liaise with Maintenance & IT team members on room set-up requirements for meetings and events
- Preparing orders for flowers, chocolates and transport vehicles for Company events as required.
- Typing up of menu cards and place cards for events






- Assisting with purchase orders and the payment of invoices through ebis (internal finance system) as necessary
- Managing the Director of Operations calendar and schedule meetings for internal and external stakeholders
- Coordinating meeting and travel arrangements as necessary. This includes the preparation of agenda and minutes as required.
- Preparing and editing various documents, reports, and presentations.
- Supporting in the planning and executing of projects, tracking deadlines, and following up on tasks.
- Maintaining organised files, documents, and databases, ensuring confidentiality.
- Providing administrative support to the operations team as needed.
- Any other ad-hoc duty as requested by the Director of Operations & Charity & Livery Events Manager






- Supporting the Company in implementing their Operational Plan, EDI Strategy, Digital Strategy, Security Strategy and Sustainability Strategy

Qualifications

ESSENTIAL SKILLS, KNOWLEDGE and EXPERIENCE

- High level of competency in Microsoft Office, specifically Word, Excel, PowerPoint and Teams

Experience

- Proven administrative experience in an office environment
- Some exposure to events organisation would be desirable

Skills

- Proactive and positive attitude
- Ability to prioritise effectively while working on multiple projects
- Exceptional communication and organisational skills

Personal qualities

- Accuracy and attention to detail






- High level of discretion and tact
- Flexibility and a can-do attitude
- Approachable and able to build effective working relationships

No agencies

Show more Show less

▶️ Operations and Events Assistant
🖊️ The Goldsmiths
📍 London