21 Oct
Birmingham and Solihull Mental Health NHS Foundation Trust
Birmingham
An exciting opportunity has arisen with Birmingham and Solihull Mental Health NHS Foundation Trust for an experienced, organised and adaptable Personal Assistant to the Executive Medical Director.
The successful candidate will be responsible for all aspects of Executive-level support, including but not exclusive to, diary management, minuting of high-level meetings and production of accurate, well-presented correspondence, writing high- level reports, and project management of document related activities, e.g. policy reviews and management on-call.
The post holder will be responsible for arranging and servicing meetings.
The production of presentation material and reports and ensuring that service contacts receive a prompt response to all correspondence and enquiries. The post holder will be required to make decisions within delegated authority, on behalf of the relevant Director/s.
It is essential that the post holder has excellent keyboard, project management and communication skills and to be conversant with a range of computer packages including Excel and Word.
Communication- The Post Holder Will Be
- Responsible for dealing with all enquiries and correspondence made by post, email or telephone, prioritising accordingly all correspondence and messages, drawing attention to any marked ‘urgent’ or ‘high priority’
- Responsible for setting up effective and efficient systems for messages and information management
- Responsible for ensuring confidentiality is maintained at all times in accordance with the Data Protection Act, Trust policy and good practice
Organisational
The Post Holder Will Be Responsible For
- Providing a comprehensive secretarial service to Director/s, including the word processing of reports, letters,
production of presentation material and setting up effective filling systems for storage of the documentation
- Proactively managing and maintaining a comprehensive electronic diary management service, arranging meetings and making appointments
- Servicing meetings, including preparation of agenda, minute taking, circulation of appropriate documentation, locating venues and arranging hospitality as required
- Monitoring annual leave, study leave and sick leave for staff reporting to the directorate/s completing turn-round document accordingly
Additional Responsibilities
- The post holder will be required to provide cover for colleagues during periods of absence and leave, as and when required in the interests of the service
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community.
If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.
For further details / informal visits contact: Name: Lorraine Joyce Job title: Senior Executive Assistant Email address: [email protected] Telephone number: 0121 301 1319
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▶️ Band 5 Executive Personal Assistant - Trust HQ
🖊️ Birmingham and Solihull Mental Health NHS Foundation Trust
📍 Birmingham