Administration Assistant -Term Time

Administration Assistant -Term Time

Job Description Administration Assistant -Term Time Location Howden :

Early Explorers - Howden Pre-School are seeking and experienced admin assistant to join their growing setting.

The successful candidate will work 9am-3pm Monday to Friday, term time only.

Pay is negotiable dependant on experience.

Job title: Admin Assistant

Responsible to: Pre-school Manager and Deputy Manager

Purpose of the job: To provide general administrative support to the charity under the instruction of the management team and to assist in the efficient running of the nursery office, provision of administrative support to the pre-school and nursery including acting as an ambassador for the setting when meeting parents and other visitors.





To contribute to the overall vision and ethos of the charity, ensuring the best standards possible for pupils and staff.

Safeguarding requirement: Howden Pre-School is committed to safeguarding and promoting the welfare of children and young people. It is a requirement of all staff that they share this commitment and follow the prescribed policy and procedures to continuously promote a culture of safeguarding across the whole organisation.

Main duties

Early Explorers Community Pre-Schools expect an Admin Assistant to:

- Providing a warm welcome to all
- Dealing with telephone and face to face enquiries in an efficient and professional manner
- Ensuring that all messages are dealt with in a timely and accurate fashion and professional manner, relaying messages to colleagues promptly
- Dealing with incoming and outgoing post
- To maintain the security and safeguarding of the school by controlling access and ensuring the completion of relevant procedures i.e. signing in, issuing of identification badges






- Providing information and support to other staff members as required
- Providing hospitality for visitors
- To accept and sign for deliveries as appropriate
- Ensuring that all information is treated confidentially and to have absolute discretion at all times, complying with the charities's data protection procedures
- Updating eyLog as required
- Updating and distributing communications with parents, colleagues and the community including text messages, newsletters and emails
- Inputting of all data related to the pre-school and nursery
- Liaising with parents and nursery staff on day-to-day matters
- Production of appropriate paperwork for pre-school and nursery admissions
- Collation of nursery pupil records, filing and maintenance of said records






- Assist nursery staff with administrative tasks
- Booking any visitors in advance, for example perspective parents or outside agencies/visitors
- To produce reports from eyLog as required by the pre-school, nursery or under the direction of the managers
- General administrative duties such as photocopying, filing, emailing and completion of routine forms
- Production of invoices relating to sessions attended in the pre-school and nursery - maintaining appropriate records
- Chasing of any debts and a notifying the managers of any potential issues regarding outstanding debts
- Ensuring deadlines for the completion of appropriate data are adhered so that funding is achieved for the pre-school and nursery
- Liaising with local authority,





agencies and other providers
- To engage in probation, supervision and appraisal processes
- To engage in professional development opportunities
- Promote equality of opportunity
- Follow safeguarding guidelines and child protection policy/procedures
- Keep their own performance under review, contributing to monitoring, evaluation and review and participate in performance management/appraisal
- Promote positive attitudes and behaviour
- Be committee to achieving the charities values
- Promote the Trust in the community
- Work in partnership with all colleagues including the trustees
- Support Codes of Professional Ethics/Safe Practice in the Staff Handbook
- Have regard for and act in accordance with Health & Safety policy/practice
- Celebrate success of pupils and staff







This job description is not an exhaustive list of duties and the post holder will be required to undertake any other reasonable duties discussed and directed by the line manager.

Person specification

Essential criteria

- Previous experience of working in an office environment, dealing with face to face interactions
- Good working knowledge of Microsoft and Google software packages including word processing, spreadsheets and presentation software.
- Understanding of Safeguarding
- Understanding of Health and Safety
- Understanding of Data Protection and confidentiality
- Understanding of Early Explorers Ethos and Values
- Ability to relate well to children and adults, being sensitive to their individual needs






- Ability to work constructively as part of a team, understanding roles and responsibilities and your own position within these.
- Ability to communicate effectively in English, both written and verbally.`
- Ability to work flexibly in support of the school.
- Ability to pay close attention to detail to ensure accuracy
- Resourcefulness, enthusiasm, patience, resilience and a sense of humour

Desirable criteria

- Previous experience of working in a similar setting
- First Aid trained
- Level 1 Safeguarding trained
- Ability to work independently and with initiative.
- Ability to deal with everyone in a positive and professional manner, which promotes a positive image in line with our vision and ethos.

This post is exempt from the Rehabilitation of Offenders Act (1974)





and does require a criminal records check. Applicants must be prepared to disclose any convictions they may have and any orders which have been made against them.

Job Types: Part-time, Permanent

Pay: £12.00 per hour

Expected hours: 30 per week

Benefits:

- Childcare
- Company pension
- Employee discount

Schedule:

- Monday to Friday

Work Location: In person

▶️ Administration Assistant -Term Time
🖊️ Early Explorers - HOWDEN PRE-SCHOOL
📍 Howden