20 Oct
INTEC SELECT
City of London
Contract Recruitment Scheduler / Recruitment Administrator
- 4 Month Contract (inside IR35)
- London / Hybrid
Job Overview:
An excellent opportunity has arisen with a global brand for a detail-oriented Recruitment Scheduler to support an established talent acquisition team during a period of growth. The Recruitment Scheduler will be responsible for coordinating interviews, managing candidate communications, and working closely with recruiters, hiring managers, and candidates to ensure a seamless recruitment process.
Role and Responsibilities:
- Arrange phone, video, and in-person interviews with candidates and hiring teams, ensuring availability and timeliness
- Point of contact for candidates throughout the interview process,
providing updates, confirmations, and necessary details
- Oversee the scheduling and rescheduling of interviews maintaining accurate calendars for recruiters and interview panels
- Ensure interviewers have the necessary candidate resumes, interview guides, and other relevant documents
- Provide candidates with all necessary details regarding interview format, location (if in-person), and virtual meeting links
- Ensure all interview data and candidate information is accurately recorded in Applicant Tracking Systems (ATS)
- Work closely with recruiters, hiring managers, and other internal stakeholders to align schedules and address any last-minute changes
- Ensure a positive candidate experience by offering timely support and a clear flow of communication.
- Assist with the coordination of recruitment-related events, such as job fairs and interview days.
Essential Skills and Experience:
- 1-2 years of experience in recruitment coordination, talent acquisition, or a similar role
- Proficiency in MS Office Suite (Outlook, Excel, Word), experience with Applicant Tracking Systems (ATS), and video conferencing tools e.g. Microsoft Teams, etc
- Strong attention to detail with the ability to juggle multiple schedules and prioritize tasks in a fast-paced environment
- Excellent verbal and written communication skills for candidate and internal stakeholder engagement
- Ability to work efficiently, manage time effectively, and meet deadlines
- Capable of resolving scheduling conflicts and adapting to last-minute changes
- Strong interpersonal skills with the ability to work in a team-oriented environment