19 Oct
CLC Group
Leeds
Job description
Branch Administrator
A vacancy for a full time Branch Administrator has arisen at our Swillington office in Leeds.
Specification :
Job Type : Full Time (Office Hours 8am-5pm, Mon-Fri)
Position Title : Branch Administrator.
Salary : Competitive with bonus
Annual leave : 25 days plus statutory holidays.
Responsibilities :
- To support all branch staff with day-day administration to ensure the smooth operation of the branch, ensuring the branch is compliant and identifying and introducing new processes as needed.
- Keeping on top of all building maintenance contracts, dealing with any issues that May arise.
Tasks include but are not limited to :
- Process operatives’ weekly timesheets,
carrying out calculations and adjustments.
- Working with the transport team, providing weekly reports, replacement of vans, fuel cards.
- Working with HR, onboarding new employees for the branch and providing ad hoc Information as requested.
- Working with the IT department regarding equipment and any issues that arise for staff and within the building.
- Working with internal and external QA Auditors to achieve compliance of QA procedures.
- Helping with the procurement of materials, setting up site compounds, liaising with suppliers.
- Raising Po’s when required and ensuring deliveries are recorded appropriately for payment.
- Dealing with accounts, solving in-depth invoice queries and reconciliations to allow payments to be processed.
- Ensuring staff complete monthly toolbox talks and fleet checks and recorded.
- Reconciling branch credit card monthly statement.
- Processing expense claims, looking after petty cash and reconciling this.
- Setting up new opportunities from enquiries & tenders on company CRM system dynamics and converting these to a job.
- Updating all enquiry and workload trackers.
- Creating generic H&S; Files.
- Ensuring all job SharePoint files have all the correct documentation before any job commences, continually checking these to stay compliant.
- Supporting the management and replenishment of PPE Stock and reports.
- Supporting the Divisional Manager as required.
Requirements :
- Previous experience at a senior administration level, is essential.
- Previous experience of working in a busy office.
- Be able to work accurately, with good attention to detail.
- Have excellent organising and prioritising skills.
- Have good spoken and written communication skills.
- Be confident in using Microsoft applications especially Excel.
- Be able to manage own workload independently and work as part of a team.
- To have a proactive approach to tasks, highlighting areas for improvement.
- Have a friendly disposition and an approachable manner.
Description :
CLC Group Ltd is an established Property and Asset Maintenance Company with thirteen branches Nationwide. A vacancy for a full time Branch Administrator has arisen at our Swillington office in Leeds.
The role requires good attention to detail, great communication and IT skills, together with the ability to prioritise work and meet deadlines.
The ideal candidate will have had previous office management experience or worked as a senior administrator, be reliable, well organised and can work as part of a team.
We are an equal opportunities employer and welcome applications from all sectors of the community.
▶️ Branch Administrator
🖊️ CLC Group
📍 Leeds