19 Oct
Colbern
London Borough of Newham
Job description
Our client is looking for an experienced Executive Assistant.
Overall Purpose of Job
The Executive Assistant to the Mayor is a vital role within the council supporting the Mayor so that she can undertake her executive and community roles effectively. The role will involve :
- Working with minimal supervision, but as an integral cog in the Mayor’s Office team, to provide high-level administrative support service to the Mayor.
- Enabling the Mayor to make best use of her time and maximise her impact by managing her complex and changing diary accurately and in a way that reflects her priorities and her preferred ways of working,
ensuring all the relevant arrangements are in place for any work meeting or event and that the Mayor is appropriately accompanied and briefed.
- Supporting the Mayor with other administrative tasks, eg managing inboxes, recording gifts and hospitality, managing sign-off of key decisions, drafting short letters, applying for annual parking permits, etc.
- Liaising with other members of the Mayor’s Office team to ensure that collectively we provide seamless support, including by keeping them abreast of the Mayor’s schedule and forward plans, and by triaging and highlighting issues coming into the office, including through the MayorPA inbox.
- Working closely with the Cabinet, Chief Executive, Corporate Leadership Team, Chief Executive & CLT Support and others within the organisation, to co-ordinate diaries and plans efficiently to support the effective running of the council’s business.
- Presenting a professional, helpful and positive point of contact on behalf of the Mayor and her office at all times to colleagues, residents and community groups,
and a wide range of senior stakeholders / partners and their offices, including regional national leaders, in person when they come for meetings and on the phone or in emails.
PLEASE ONLY apply if you have the necessary skills, experience and expertise.
The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities.
Colbern Limited along with our clients are an equal opportunities employer.
▶️ Executive Assistant
🖊️ Colbern
📍 London Borough of Newham