18 Oct
Corrigenda
Whiteley
Location
Whiteley
Full job description
Reporting to: HR Manager
Job Summary
The HR team are looking for a pro-active and personable Fleet & HR Administrator to join the HR Team. The successful candidate will be responsible for assisting the HR department with a variety of HR Admin related tasks along with reviewing & auditing engineer time entries and assisting with the coordination of the company fleet
This is an office-based role in our Head Office in Whiteley.
Key Responsibilities and Development areas will Include
(but not limited to):
Assisting the HR department with various HR & Payroll related tasks including assisting with employee’s induction, inviting candidates for interview, letter writing, ordering,
and issuing of company uniform
Calculating, checking, and amending time entries
Recording of time entry discrepancies
Liaising with engineers and team members to resolve discrepancies, such as, missing, and incorrect time entries
Liaising with management for the approval of overtime claims
Amending of time entries within SAP
Recording and notifying HR of absences
Liaise with the company’s external fleet provider
Assist with ensuring that MOTs & Services are completed on time
Assist with the reviewing and managing of lease agreements
Assist with the Purchasing of new company vehicles
Update fleet asset information and vehicle logs
Record vehicle damages and, where required, assist with arranging repairs.
Liaise with vehicle insurers regarding incidents and maintain vehicles on the policy
Review and maintain company insurance portal
Carry out fleet tracker audits
Issue driver identification fobs
Ordering of fuel cards
Collaboratively work with our HR and the company’s fleet provider to ensure timely delivery of vehicles
Assisting with other administration when required
Knowledge, Experience and Skills:
IT Literate with outstanding Microsoft Excel skills and knowledge
Excellent written and verbal communication skills
Proven experience of handling high volumes of administration work
Ability to prioritise and work under pressure
Exceptional level of attention to detail and accuracy
Resilient and resourceful
Personable, proactive and able to build rapport at all levels
Able to offer solutions to problems that have been identified
IT literate – must be confident in all Microsoft Office Packages
▶️ HR and Fleet Administrator – Whiteley
🖊️ Corrigenda
📍 Whiteley