18 Oct
Office Angels, UK
London
Job description
Join a Dynamic Team as a Team Assistant / Office Manager!
Are you an experienced, bubbly Office Manager seeking a new opportunity? Look no further! Our client, a leading engineering consultancy with a focus on providing full turnkey design solutions, is seeking a skilled, dynamic and personable Team Assistant / Office Manager to join their expanding team.
As a Team Assistant / Office Manager, you will play a crucial role in ensuring the smooth operation of the business. Reporting to the Operations Manager, you will support with office and team management duties, fostering a collaborative environment and supporting the growing team.
Job Title : Team Assistant / Office Manager
Industry :
Engineering / Construction / Design Consultancy
Contract Type : Permanent
Salary : £35, - £40, per year
Working Pattern : Full Time, hybrid (Thursday & Friday from home!)
Location : Central London
Job Description :
Key Accountabilities / Responsibilities :
- Office Management : Ensure the smooth running of our London office, handling office equipment, opening and distributing mail, answering calls, and managing office supplies.
- Documentation Support : Scan, photocopy, and organise documents, assist in arranging meetings and team events, and provide administration support to the design teams.
- IT Support : Collaborate with the IT provider to ensure smooth functioning of IT facilities, including setting up new employees and managing access for departing employees.
- HR Assistance : Assist in employee onboarding and appraisals, support document control processes, and provide general administrative support.
- Finance Management : Log purchase invoices, record payments, create invoices, and send them to suppliers.
Key Behaviours for Success :
- Flexibility : Willingness to adapt and pitch in wherever needed.
- Strong Communication : Excellent verbal and written communication skills at all levels.
- Self-Motivation : Ability to work under pressure and meet deadlines.
- Team Work : Enjoyment and skill in collaborating with others.
- Attention to Detail : Keen eye for detail and accuracy.
- Proactive and Adaptable : Ability to hit the ground running
Prior Experience, Skills, and Knowledge :
- Must have experience in a similar role
- Ideally a background in a similar industry (engineering / construction / consultancy)
- Document management experience preferred, or experience in a role with a strong focus on handling legal or contract documents.
- Familiarity with financial systems, Sage experience desirable.
At Our Client, Equality and Diversity Matters :
We value equality and diversity, promoting a constructive and sensitive approach to colleagues from various backgrounds.
Everyone's work is valued and respected.
How to Apply :
If you are a motivated and detail-oriented individual looking to join our dynamic team and make a role your own, please submit your application today!
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.
Office Angels UK is an Equal Opportunities Employer.
▶️ Team Assistant / Office Manager - Friendly Team!
🖊️ Office Angels, UK
📍 London