Commercial Property Management Client Administrator

Commercial Property Management Client Administrator

Job description

Commercial Property Management Client Administrator / Parking Manager - City of London

My client, a successful global property firm, are currently seeking an Property Management Client Administrator / Parking Manager to sit within the residential management service line providing a high-quality service for the client across their car park portfolio.

You will sit within a fast paced, friendly and experienced team. Prior Administration / Accounts experience is required.

Key Responsibilities

- Assist in the general management of car parks with guidance from the Property Managers
- Deal with enquiries from tenants, clients, solicitors, local authorities, etc.
- Assist with collection of rents and other receivables






- Compile Excel spreadsheets including new property budgets, void costs, insurance
- Prepare change notes for new clients, properties, leases & ongoing amendments to tenancies. This entails extracting information from Leases or other legal documents & populating database amendment forms
- Maintain manual and electronic files for property in accordance with procedures
- Liaise with the property accounts team over any license queries where necessary
- Assist with set up and handover of licenses
- Collate data and compile client reports
- Attend internal training courses and identify individual training needs
- Daily management of Dynamics including raising invoices and jobs
- Answering phones and dealing with enquiries or taking messages
- Audio and copy typing including updating or producing schedules, presentations, pitches etc.
- Minute taking as and when required
- Producing arrears analysis as required by individual surveyors
- Undertake specific projects as requested by client Contract Manager






- Monitor work referrals and assist Contract Manager in maintaining log and ensuring transfers are received

Skills and Knowledge Required

- Previous property experience in an administrative or accounts capacity
- Good organisational and co-ordination skills
- Good verbal and written communication skills with a positive attitude and excellent attention to detail
- Excellent time management
- Ability to multitask and to work accurately and effectively under pressure
- Must understand the principles and practice of client care
- Ability to work in a team and understand team dynamics
- Must be computer literate in Microsoft Excel, Word & Outlook. PowerPoint experience advantageous

Salary :





£30,000 to £32,000 Dependant on Experience + Annual discretionary bonus

Hours : 9am to 5 : 30pm Monday to Friday (minimum of 3 days in the office, work from home flexibility)

If you are looking to gain a career in an established global firm with fantastic career progression, please contact Megan on the Business Support team at Dove & Hawk Property Recruitment.

02080597472

Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers.

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▶️ Commercial Property Management Client Administrator
🖊️ Dove & Hawk
📍 City of London