17 Oct
Dorset Police
Exeter
Job description
We are welcoming applications for the role of Alliance Administrator with Devon & Cornwall Police based at the following location(s) : Barnstaple
Salary : Grade 3 - Starts at £23,556 rising by yearly increments to a maximum of £24,462 per annum
Please note that the above salary is based on working 37 hours per week. If this role is part-time or you are appointed on a part-time basis your salary will be prorated to reflect this.
Exceptions to starting salary may apply if you are an existing Devon and Cornwall or Dorset Police Staff employee substantively posted to a role at the same grade.
Type of employment : Permanent
Type of working arrangement :
Static-Worker - A Static-Worker has little or no opportunity to work remotely as they need to carry out their work at a specific force premises, this could be for a number of reasons including the location of equipment.
generated inline style * / Hours per week : this role is 30 hours per week. However we welcome applications from individuals wishing to work on a part-time basis and are willing to consider flexible working patterns subject to business need.
generated inline style * / Allowances : This role attracts no allowances. / *generated inline style * / About the role :
To provide a professional and confidential administrative service to identified customers (individual, team, or unit). This support may cover, in varying proportions, all or some of the key responsibilities set out below or all of the following activities, along with other administrative support tasks in keeping with the grade of the role.
- Be personally responsible for administering elements of one or more defined processes,
following specific and laid down procedures and to established force or national professional / function-area standards.
- Maintain paper or electronic record systems, updating or amending records in line with organisational policy and procedural guidelines.
- Update and, where appropriate interrogate databases and other data sources, downloading data and manipulating or presenting information in an appropriate format.
- Provide support to Superintendent / Head of Department in the form of diary management or other administrative activity.
- Take responsibility for a portfolio of administrative work or specific key tasks working with limited supervision.
- Provides administrative support to a range of meetings and / or events as required on a regular and / or ad hoc basis.
This may include, booking venues,
sending out meeting requests. It can include (but not limited to) taking notes, recording and sending out actions and following up actions to officers, staff and external partners as required to ensure those actions are completed.
Providing a customer focused response to telephone and / or face to face enquiries or requests that may involve some specialist knowledge or subject matter expertise.
This includes any regular contact with members of the public, external agencies and stakeholders.
- Create, update and format word documents and basic spreadsheets for use in managing and monitoring activity and general correspondence in document layouts to meet agreed standards.
- Undertakes general office duties which may include making travel arrangements,
raising debtor invoices through Agresso computer programme, investigates non-payment where necessary, dealing with seized cash, photocopying, printing, diary management, stationery and equipment ordering including first aid boxes and kit for departments.
It is expected the post holder may be required from time to time to carry out other duties that are commensurate with the grade of the post.
This role is part time and attracts Flexi-time, but applicants will need to be able to work between the core hours of the business which are between 0745-1545 and / or 0830-1630.
Please contact the hiring manager if you have any queries around this.
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Want to know more about this role?
Further detail regarding this role and the essential requirements can be found within the role profile attached below.
If you think this may be the role for you and would like further information, please contact :
Hiring Line Manager : Ellie BACON - Admin and Business Support Officer NEW Devon
Email Address :
Telephone Number : N / A
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What you get if you join us :
If you work for us, you will get access to :
- A competitive salary with yearly increments.
- 25 days a year leave entitlement, with an increase to 30 days after 5 years continuous employment, plus bank holidays (pro-rata for part time workers).
- Access to heavily subsidised gym membership that will provide you access to police site gyms throughout the counties.
- Access to the Blue Light Card Scheme for discounts and services (requires a one off payment of £5)
- Company sick pay.
- Competitive local government pension scheme.
- Job related equipment, as required.
- Free onsite parking at many police sites throughout the counties.
- Access to Group insurance scheme (via salary sacrifice scheme).
- Support networks, free Employees Assistance Programme, Occupational Health and wellbeing services.
- Development and training opportunities.
- Supportive and flexible training plan, including regular check-ins throughout your initial period of joining us to ensure you are up to speed with the role and getting the support you need
- Flexitime, with the ability to undertake your hours flexibly and in line with business need
generated inline style * / Role Profile :
Converted File Alliance 64KB Opens in a new window / *generated inline style * /
Recruitment process
Additional Information
Political Restrictions : None apply to this role. / *generated inline style * /
Application Stage :
To apply for this role, click the 'apply' button below, you will then be taken to a registration page. Please complete this registration form to create an account, once created you will be taken to the application.
Already have an account? If you have previously created an account, please click 'login' at the bottom of the page next to the 'submit registration' button.
Once logged in, you will be taken to the application.
Once registered, you will have to complete an eligibility form to apply.
If eligible you will move to the application form stage where you will evidence your suitability for this post.
The closing date for applications is 25 / 09 / 2024, 12 : 00.
Selection Stage :
The selection for this role will consist of Shortlisting, Interview.
Applications will be anonymised and then shortlisted by the shortlisting panel. Following the shortlisting you will be notified of the recruitment decision via email along with feedback on your application.
If successful, you will then be invited to an interview. This will be based on the behaviours outlined within the role profile.
The interview process is due to take place week commencing 14 October 2024.
Some roles may also require an assessment and / or fitness test. Further information on this will be provided following the shortlisting process.
The assessment and / or fitness test date will be and if applicable, otherwise N / A.
Pre-requisites :
If you are successful through the selection stage of the recruitment process, we will make a conditional offer of appointment and commence pre-requisite checks.
These checks can include :
- Vetting checks,
- Reference checks,
- Medical assessment,
- Qualification review,
- Right to Work checks.
A formal offer of appointment and start date will not be agreed until all checks are satisfactorily completed. If you are successful at the selection stage your conditional offer will outline which of these checks are applicable to you.
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IMPORTANT INFORMATION :
The application system only remains active on a single page for a period of 60 minutes.
Please ensure you allow time to complete your application fully as part complete pages do not save.
If the role has evidence questions you are required to complete in the application form, you may wish to complete these remotely and then paste your answers into the boxes at time of submission.
Please note, each evidence criterion is set to a maximum of 2000 characters.
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▶️ Alliance Administrator
🖊️ Dorset Police
📍 Exeter