17 Oct
Howden Group Holdings
London
Job description
Who are we?
Howden is a collective a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance.
We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 18,000 employees spanning over 100 countries.
People join Howden for many different reasons, but they stay for the same one : our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years.
Whatever your priorities work / life balance, career progression, sustainability, volunteering you’ll find like-minded people driving change at Howden.
About Us :
Join our innovative Climate Risk and Resilience team a dynamic and fast-growing area of our business. As an Executive Assistant, you will support a nominated executive manager and contribute to various projects within the Commercial team, including marketing, communications, and events.
What is the role?
Planning and Reporting :
- Lead assigned projects and support other projects as needed.
- Provide relevant management information to senior management.
- Prepare documentation for Board and Committee meetings.
Schedule Management :
- Maintain and handle the executive's personal and work diaries.
- Organise meetings, presentations, speaking engagements, venue bookings, and catering.
- Coordinate local and international travel arrangements, including visas, insurance, and itineraries.
- Ensure effective time planning and provide weekly timetables in advance.
Information Preparation :
- Prepare and format letters, memos, reports, presentations, and data compilations.
- Write reports, transcribe dictation,
edit and proofread documents, and conduct internet research.
- Ensure all documents are professionally formatted and error-free.
Internal Communications :
- Design and distribute the bi-weekly Climate Risk and Resilience bulletin using Salesforce.
- Ensure clear and effective team communication.
Events Management :
- Organise internal events and support external events such as the De-risking Summit.
- Handle logistical details and coordinate with vendors.
General Administration Support :
- Handle expense records, claims, and invoice processing.
- Organise email systems and maintain up-to-date records.
- Address urgent issues promptly and appropriately.
Customer Focus and Relationships :
- Develop strong relationships with the executive team,
their direct reports, and other Executive Assistants.
- Behave ethically and fairly with all clients, both internal and external.
- Share beneficial information with the Operating Entity / Group.
Supplier Management :
- Maintain relationships with preferred suppliers, such as hotels, conferencing services, taxi services, and restaurants.
- Negotiate the best balance of quality, service, and price.
What do we need from you?
- Previous experience in a PA or Office Manager role.
- Highly motivated, organised, and able to work effectively in a dynamic team.
- Proactive with strong attention to detail.
- Excellent prioritisation and organisational skills.
- Strong project management skills.
- Competent IT skills, especially in Microsoft Office Suite.
- Effective communication skills, both verbal and written.
- Ability to handle confidential matters appropriately.
Qualifications :
- GCSEs (or equivalent) including English and Maths.
- Technically relevant qualifications (e.g., Word processing) are desirable.
- Understanding of insurance is beneficial but not essential.
What do we offer in return?
A career that you define. At Howden, we value diversity there is no one Howden type. Instead, we’re looking for individuals who share the same values as us :
Our successes have all come from someone brave enough to try something new
We support each other in the small everyday moments and the bigger challenges
We are determined to make a positive difference at work and beyond
Reasonable adjustments
We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs.
Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you're excited by this role but have some doubts about whether it’s the right fit for you, send us your application if your profile fits the role’s criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
Permanent