17 Oct
King's College London Students Union
London
Job description
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Governance Coordinator - Visiting Speakers
Listed by King's College London SU
Applying
Application deadline : Mon 09 Sep 2024 17 : 00
Salary
£31,041.00 - £37,508.00 , Band 4
Hours
35.00
Interview
Wed 18 Sep 2024
Details
The Head of Governance and Compliance is looking for a full-time Governance Coordinator to support the Governance Team at KCLSU.
The Governance Coordinator is responsible for supporting the Head of Governance and Compliance with the delivery of the KCLSU Governance Strategy.
This includes supporting all aspects of corporate governance for KCLSU : in particular assisting with the timely review of policies and procedures;
supporting the complaints management and reporting process (non-election); and coordinating our External Speaker processes for our student activity groups.
The post-holder will also assist in the communication of Governance across KCLSU and support the process of staff and Trustee engagement with the Governance Strategy.
The post provides an opportunity to learn the functions and operations of effective governance in a charity and education setting
Governance Coordinator (Visiting Speakers) Role
The requirements and responsibilities of this role are central to understanding what is expected and these can be found in the role profile.
To be performing well in this area, you must be fulfilling the overall purpose of the role and visibly demonstrating the main accountabilities of the job.
This does not always mean that you are expected to fulfil every single responsibility, and you will agree priorities with your manager within the scope of your role profile.
You should make sure that you and your manager are broadly happy that your role profile is up to date
The Governance Coordinator is responsible for supporting the Head of Governance and Compliance with the delivery of the KCLSU Governance Strategy.
This includes supporting all aspects of corporate governance for KCLSU : in particular assisting with the timely review of policies and procedures;
supporting the complaints management and reporting process (non-election); and coordinating our Visiting Speaker processes for our Student Activity Groups.
The post-holder will also assist in the communication of Governance across KCLSU and support the process of staff and Trustee engagement with the Governance Strategy.
The post provides an opportunity to learn the functions and operations of effective governance in a charity and education setting.
Core Tasks :
Visiting Speakers Responsibility :
Our Governance Coordinator is the key point of contact for all External Speaker bookings by KCLSU student societies and activity groups.
Responsibilities include :
- Complete initial checks, and any required risk assessments, for all external speaker bookings, against the trigger criteria within the policy.
- Coordinate mitigations such as chairing training for events that are high risk.
- Liaise with Kings to enable student groups with external speakers to book rooms for events.
- Organise meetings with student groups to improve awareness, knowledge and understanding of how the KCLSU works to support freedom of speech at King’s.
- Work with the Head of Governance and Compliance on issues arising from External Speaker events or risk assessments.
- Support reviews and provide data for the Trustee Board or Sub-Committees as required.
- Maintain and continue the development of automated recording processes to record, track and analyse trends for visiting speakers.
- Support the Head of Governance and Compliance in developing and delivering student group training and inductions for trustees and staff as required.
- Coordinate the work of the Governance Assistant in liaising with students and societies regarding arrangements for low to medium risk events, where no referrals need to be made for a full, joint risk assessment with King’s.
- Support the joint KCLSU and King’s College London freedom of speech initiatives through the work of the Freedom of Speech Advisory Group (FESAG) (Operations Group), agenda setting and servicing meetings
The post-holders shall also :
- Assist with the planning and scheduling of governance and policy related agenda items for the annual cycle of Board and Sub-Committee meetings;
- Support the governance-related policy review process, including developing new or updated policies, and their effective implementation;
- Provide support for the effective communication of Board and Sub-Committee information (non-confidential) to staff and student community to meet the requirements of the Articles;
- Jointly service with the Head of Governance and Compliance taking minutes for meetings for Board, Sub-committees and other governance events;
- Take meeting notes for the Head of Governance and Compliance’s project meetings as required;
- Assist with the updating of annual policy and governance documents ready for incoming Officer and Student Trustee training;
- Ensure the policy and governance sections of the KCLSU website are kept up to date with new policies and procedures.
- Service the Health, Safety, and Wellbeing Committee.
A successful candidate must have :
- Experience of working in a busy administration role and ability to manage time effectively.
- Experience of working in a busy office environment with varying demands and deadlines.
- Experience of organising meetings and taking minutes during meetings.
- Experience of building effective working relationships and communicating effectively with a wide variety of audiences.
- Experience of organising time and resources effectively and prioritising workload.
- Experience of producing reports and presentations.
- Experience of writing policies, procedure and guidance.
- Experience of following procedures and maintaining accurate records for reporting purposes.
- Experience of training others (internal audiences) on aspects of the role for induction and knowledge sharing purposes.
- Experience of working in incident management / health and safety would be beneficial.
Location : KCLSU is based in Bush House, Strand, London WC2 (near Temple Underground station). The Governance Coordinator role may be performed in a combination of office and home-based.
For further details and Person Specification, please review our Job Pack
Application Process
Download the application form here
Download the equal opportunities form here
Benefits of Working for KCLSU :
- Hybrid Working Policy
- Pension Contribution
- Interest Free Season Ticket Loan & Computer Loan
- Cycle to work Scheme
- Enhanced Sick Pay
- Enhanced Maternity and Paternity Pay
- Eye Tests & single focal glasses allowance
- 34 days annual holidays including Bank holidays, volunteering days and wellbeing days
- Discounts and Venues
- £30 wellbeing allowance per term
- Employee Assistance Programme
No meeting Friday" ethos
- KEATS Learning Platform & LinkedIn Learning subscription
- Death in Service
- Access to Kings Libraries
At KCLSU Equality, Diversity and Inclusion are at the heart of everything we do and we endeavour to ensure equal treatment of all candidates.
We welcome a diverse range of applicants and are open to discussing flexibility with the right candidate. Reasonable adjustments will be made for candidates with disabilities at all stages of the recruitment and selection process, and to ensure that a successful candidate with a disability can undertake the post.
Eligibility : To be eligible to apply for this role you must :
- Be eligible to work in the UK, and provide proof of this (i.e. a passport / visa) when asked by KCLSU. Please note that KCLSU is unable to offer visa sponsorship.
- Have a National Insurance number, or be in the process of applying for one
- Not be a trustee of King’s College London Students’ Union
- Trustees should not apply for a role whilst in their term of office, or should their application be accepted or progressed to the interview stage.
- Ex-Trustees can apply for student staff (non-administrative) roles, as soon as they finish their tenure.
- Ex-Trustees can apply for career staff / permanent staff roles, only after a year has passed of them being a trustee. Applications submitted within the year should not be accepted or progressed to the interview stage.
Classification
Career
▶️ Governance Coordinator - Visiting Speakers
🖊️ King's College London Students Union
📍 London