16 Oct
J&B Hopkins
Whiteley
Job details
Here’s how the job details align with your profile.
Pay
- £25,000 - £27,000 a year
Job type
- Full-time
Shift and schedule
- Monday to Friday
Location
J&B; Hopkins Ltd, PO15 5RL, Fareham, Fareham PO15 5RL
Full job description
Job details
Salary: £25,000-£27,000
Hours: 40 Total Hours per week (Monday-Friday)
Contract: Permanent
In a nutshell
At Hopkins, our purpose is to always deliver high levels of customer service and industry knowledge. Our vision is to self-deliver our sustainable projects from design through the installation period and then to maintain the buildings, ensuring they operate to the original design principles. To achieve both, we have built a team of dedicated,
innovative and creative people. Who never settle for "just average".
As we continue to grow our network and expand our team across the south of the UK, with hubs already in Hampshire, East Sussex and Thames Valley, we are looking to further our reach and continue to deliver great service and innovative projects to our growing client base.
To provide high quality, efficient and effective administrative support for the successful running of the Company. Maintaining a positive and friendly company image by acting as the first line of contact to visitors and customers in person and via telephone.
This is an excellent opportunity to join a progressive business who invest in people.
Day-to-day
No two days are the same. However, here are some example of what you day may look like:
- Provide high-quality administrative support services to all areas of the business
- Coordinate fleet management tasks, including liaison with service providers for repairs and maintenance, record and manage accidents and liaise with insurers,
update and manage fleet databases and software systems, and other associated tasks
- Assist with the compilation of pre-qualification documentation to clients
- Attend meetings, take and issue minutes
- Type, compile, and prepare the formal distribution of company documents, to include forms, presentations, meeting agendas, reports and correspondence
- Coordinate the ordering and issue of PPE equipment for sites
- Monitor stock levels and order stationary as required
- Assist various departments with the archiving of required files and record management
- Provide reception holiday cover and daily answering of overflow calls
- Organise meetings and reserve meeting rooms when necessary
- Perform daily checks and tidying of meeting rooms
- General administration tasks to include printing, filing and laminating
About you
We are looking for a diverse range of applicants who have a real passion for the M&E; industry, perhaps wanting to change careers or kick start their journey with us as one of the largest M&E; business in the area.
Here are some of the qualities we are looking for in the right person to join our team
- Excellent communication skills, including written, verbal and non-verbal
- Attention to detail
- Competent with Microsoft Office (Word, Excel, Outlook)
- Be able to work to deadlines and meet targeted timeframes
- Outstanding ability to multitask with a positive “can do” attitude
- Excellent time management skills with the ability to use your own initiative
- Friendly,
approachable and reliable
- Strong organisational skills
- Ability to identify potential risks to projects and the company
If this sounds like you, and you would like to be on this exciting journey, we would love to hear from you!
Be yourself
Our clients come from all walks of life and so do our colleagues. That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.
To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.
▶️ Administrator (Fleet Support)
🖊️ J&B Hopkins
📍 Whiteley