PASS Administrator

PASS Administrator

Job details

Here’s how the job details align with your profile.

Pay

- £24,600 - £26,038 a year

Job type

- Permanent

- Part-time

- Full-time

- Fixed term contract

Location

Lord Mayors Walk, York

Benefits

Pulled from the full job description

- Annual leave
- Company pension
- UK visa sponsorship

Full job description

Department:

Student & Academic Administration

Location:

York

Salary:

£24,600 to £26,038 per annum

Contract Duration:

31/01/2025

Closing Date:

Wednesday 30 October 2024 at midnight

Interview Date:

Monday 18 November 2024

Reference:

123-24

PASS Administrator G3 - 0.7fte (27hrs/week, permanent) based in our Education programmes team







PASS Administrator G3 - 1fte (fixed term until 31.01.25 with possible extension to August 25)

Location: York

Salary: £24,600 to £26,038 per annum

Situated in the heart of the vibrant, historic City of York, York St John University has a long and proud tradition as a distinguished education provider, with 2016 marking our 175th anniversary. Our success is founded on the quality of academic teaching and research, our thriving campus environment, our professional and pastoral services, and our values of an inclusive, innovative and ambitious community with a strong sense of belonging.

The Team

Our Programme Administration & Support Service (PASS) provides a professional administrative service to students and academic staff across our Academic Schools. Our ethos is to hold the student experience at the heart of everything we do, and we strive to provide a quality of service at all times.

The Role

We are seeking to appoint an experienced, proactive and highly self-motivated Administrator.







On a day-to-day basis you will act as a point of contact for staff and students, delivering a variety of administrative activities associated with academic programme delivery. These activities include arranging and minuting meetings, processing student assignment extensions and booking trips.

You will also take a proactive approach to handling student enquiries, signposting students to School staff or other departments where necessary. Our Administrators are allocated specific areas of the university to work with and will be expected to take the lead supporting specific programmes. This provides a great opportunity to build effective relationships with colleagues.

For the permanent role based in the Education programmes team you will also support with accurate and timely data entry,





tracking and reporting in relation to our Ofsted obligations. Ideally, you will be available to support with bi-weekly student interview days at certain points of the year, starting at 8am when these occur, however, this can be discussed further at interview.

Required skills and experience

You will have experience of working within an office environment and have an excellent standard of computer literacy with standard software (Microsoft word, excel, Outlook and online collaborative software such as MS Teams etc.) A professional approach, ability to multi-task and willingness to work as effectively and efficiently as possible to provide a high-quality service are essential. You will be a team player and have the ability to communicate at all levels.







Additional Information

For any informal enquiries please contact [email protected] for the part-time, permanent role or [email protected] for the full-time, fixed term role.

It is anticipated that the selection process will include an interview and I.T. task.

Unfortunately, this role is not eligible for Skilled Worker Visa sponsorship however we welcome your application if you are able to evidence right to work in the UK via an alternative route.

We offer a range of family friendly and inclusive policies and facilities to support staff from different backgrounds. As part of our commitment to providing an inclusive working environment, consideration is given to all requests for job share or flexible working arrangements.

Application process support







We are keen to support you throughout the recruitment process. Before starting your application please refer to the attached candidate guidance which provides advice about completing the application process.

If you require a reasonable adjustment in order to apply for this position please contact [email protected]. Within the application form there is an opportunity for you to request a reasonable adjustment at the interview stage of the process, however if you wish to discuss this in further detail at any point in the process please do not hesitate to contact us. The following resource may help you adapt the device you are using to apply to suit your needs My Computer My Way (abilitynet.org.uk)







Please note that CVs are not accepted in place of the application form. Within the application process you will be asked to answer a selection of work-related questions. Our aim is to get to know you, and understand your individual skills and experience, and how you would apply these within the role. We are aware that AI can assist you with this, but we would prefer you to share your answers in your own words.

Our benefits package

We offer a wide range of employee benefits including -

- Excellent annual leave entitlement, including five discretionary university closure days over the Christmas period
- Disability leave (applies to staff who have disclosed a disability and is also available to staff with disabled dependants)
- Pension scheme
- Health Cash Plan after six months service






- Employee Assistance Programme
- Paid leave for Armed Forces Reservists
- On-campus courses, one-to-one tutorials, and online resources to help you develop your digital skills and work with new software
- Relocation expenses package for certain roles
- Reimbursement of Skilled Worker Visa application fees and Visa loan scheme for additional costs (if applicable to the role)

Further information about life at YSJ

Our candidate brochure provides further information about our culture, achievements and testimonials from our employees.

Further information about our working arrangements and the benefits of working for York St John can be found on our website

The latest news, views and stories from our staff and students can be found here.







We are committed to managing and reducing our environmental impact and to promoting sustainable development wherever we can, read more here.

Closing Date - Wednesday 30 October 2024 at midnight

Provisional Interview Date - Monday 18 November 2024

▶️ PASS Administrator
🖊️ York St John University
📍 York