15 Oct
South Gloucestershire Council
Yate
Job description
How you'll make a difference
The Transactional Support team works closely with the Council’s finance sections and shares a fully integrated Financial Management System.
The team receive multiple invoices and credit notes each day, these undertake a verification process, before being released into the invoice system for order matching.
You will make a difference by maintaining the invoice system to ensure that all processes flow efficiently.
This post is restricted to permanent and temporary employees of South Gloucestershire Council only.
What will you be doing?
- In this role you will be responsible for the daily processing and verification of creditor invoices, credit notes and other payment documents,
to ensure that the Council’s suppliers are paid in a timely manner.
- It will be your responsibility to ensure that invoices match pre-authorised orders, or are sent for approval via department finance teams.
- You will manage the supplier database to prevent duplication and ensure compliance with HMRC regulations regarding sub-contractor payments, employment status for individuals, self-employed and VAT compliance.
- Daily, you will check, and process electronic payments received from feeder systems, checking contents, verifying control totals and transferring documents to the main financial management system in a timely manner to ensure deadlines are met.
What we need from you
- It is essential that you have an NVQ 2 or 3 GCSEs grades 4 or above or equivalent qualification or have relevant experience in Accounts Payable.
- You will be a good communicator, confident, a decision maker and work on your own initiative.
- It is key for you to have well developed IT skills including Word, Excel and the ability to be trained on the use of a large shared, multi customer, integrated financial management system.
- Although not essential, you may have proven budget monitoring or numeracy skills.