15 Oct
Cycas Hospitality
London
Job description
Finance Assistant
Job Scope
The Finance Assistant (FA), will provide general assistance in all areas of the hotel accounting function enabling the Accounts Manager to provide timely and accurate financial information to the Local management of the Hotel, Regional Financial Controller, Chief financial officer of the Management Company and Owners.
The FA will support all, in maintaining sound control, procedures, adhering to Company policy in respect of administrative, accounting and legal matters and exercising proper management over the business assets.
Key Relationships
- All HODs / The GM / RFC
- All Operational Departments
- External Suppliers
Key Job Responsibilities :
Operations
- To collect,
process and consolidate daily Reception and F&B; Banking and ensure all documentation is filled prior to collection from G4S.
- Daily checks to be done for all Cash Refunds
- To check Paid Outs daily for authorisation
- To prepare and control the change and Float requirements for Front Office and Outlets in the Hotel
- To undertake surprise float counts monthly in Reception and all F&B; Outlets
- To audit, prepare and issue Cashiers float counts daily
- To ensure all Cashiering related discrepancies are dealt with promptly
- To issue, control and reconcile all Petty Cash payments
- To ensure all foreign currency exchange has relevant backup, according to Money Laundering requirements; if applicable
- To Check, investigate, post corrections, balance and compile a reconcilaition consolidated report for Credit Cards daily
- Daily check and log all Credit Card Refunds
- Reply to all Disputed Credit Card queries in time provided by Bank.
- Daily prepare and issue the Daily Management Report to all HODs of the Hotel
- To check and prepare summary sheet for the Daily Revenue Allowances, Voids, No Sales, Complimentary & House Rooms for authorisation from relevant Exec Managers
- To check if all Revenues have been posted to the correct Revenue Streams
- On a monthly basis check, process and ensure gratuities & incentives are authorised by the relevant Managers
Credit Control (Accounts Recievable)
- To check Sales Ledger invoices for accuracy, i.e. correct rate, Company / Travel agent name, address and ensure that all relevant information and backup is attached.
- All Invoices need to be sent either by post or email within 5 working days of them being City Ledgered.
- All Sales Ledger queries received from Guests and Companies to be dealt with on the day received.
- Create and process concessionaire invoices as well as credit notes as and when required.
- To administer and communicate the process and requests of "new" client set ups on Opera.
- Check, create & send Airline Invoices / summaries to Airlines as agrred.
- Hold weekly meeting to monitor that Paymasters (One Accounts in Guest Ledger) are being closed off on a timely basis
Performance Indicators :
- To meet deadlines set
- To ensure all archiving is done in a systematic manner, adhering to PCI and GDPR laws
- Operate at optimum efficiency to meet business needs, follow Standard Operating Procedures and exceed statutory requirements in respect of health, safety and financial reporting standards.
- Excellent inter-departmental & communication and co-operation
- Demonstrate flexibility and ability to deal positively with new trends and changes.
Self-Management :
- Comply with hotel rules and regulations and provisions contained in the employment handbook.
- Comply with company grooming and uniform standards.
- Comply with timekeeping and attendance policies.
- Actively participate in training and development programs and maximise opportunities for self- development.
Health Safety & Security :
- Demonstrate an understanding and an awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety.
- Familiarisation with emergency and evacuation procedures.
- Ensure all security incidents,
accidents and near misses are always logged in a timely manner and brought to the attention of the Maintenance Manager and the Culture Coach.
General :
- Comply with the company corporate code of conduct at all times.
- Familiarisation with our winning ways which link to the desired behaviours that we expect all our employees to display.
- Perform other tasks at the level of the role as directed by your line manager in pursuit of the achievement of business goals.
- Desire and ability to improve your knowledge and abilities through on-going training.
- Ability to work as part of a diverse team with colleagues from different viewpoints, cultures and countries.
- Pro-actively pursue all practices in-line with company environmental initiatives.
The above is designed to help you in the understanding of your role and is not intended to be a definitive list of your duties, as flexibility in meeting company and guests needs is required by all employees.
▶️ Finance Assistant
🖊️ Cycas Hospitality
📍 London