13 Oct
42 Acres
Frome
Job details
Here’s how the job details align with your profile.
Job type
- Full-time
- Part-time
- Permanent
Shift and schedule
- Weekend availability
- Monday to Friday
Location
Frome
Benefits
Pulled from the full job description
- Casual dress
- Company events
- Company pension
- Discounted or free food
- Free parking
- Health & wellbeing programme
- On-site parking
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Full job description
Are you a strong administrator seeking more connection with nature? A finance assistant with a passion for wildlife? Passionate about numbers and data but also passionate about people and planetary wellbeing? This role could be for you!
42 Acres is a growing Regenerative Estate and Wellbeing Retreat on the outskirts of Frome. Set in 173 acres of land dedicated to nature restoration and wildlife, we have a clear philosophy, focused on biodiversity, inner work and collaboration, in service of human and planetary wellbeing. It is a place where food is grown and foraged onsite, and its suppliers are almost exclusively local and ethical.
We are seeking a Finance & Bookings Administrator to join the business as it continues a period of growth. We are looking for someone to join us on a full or part time basis who enjoys and is confident in collating data for sales and financial reporting, enjoys interacting with customers and clients and thrives working in an agile and fun team. You will need to be a strong communicator who can put your hand to a number of different tasks and be happy to get stuck in with supporting the wider team when necessary.
Funding for training and/or a finance qualification could be offered as part of the package for this role - so if you are at the start of your finance career or looking for a change in direction, this is a great opportunity. Please only apply if you can reliably commute as we are based in rural Somerset with no access to public transport.
The day to day:
This role assists with the day to day activities around sales and bookings including systems, reporting, invoicing and collections, key responsibilities are but not limited to:
- Send out all invoices for retreat bookings, chasing deposits and ensuring the PMS system is accurately reflecting each booking
- Ensuring all payments are received within stated T&Cs;
- Ensure that all bookings are recorded in the sales pipeline in order to manage agreed sales targets
- Have full knowledge of the businesses' products,
services and pricing to be able to respond to enquiries
- Supporting with managing and maintaining external bookings platforms
- Set up the supplier pay run twice a month
- Support with month end - ensuring the completion of regular tasks including the reconciling of card payments and receipts, izettle sales, ticket sales, Mews, BACS and partnership agreements
- Respond to any queries raised by our outsourced bookkeepers
- Support Head of Finance with monthly finance commentary
- Update sales summary listing bi-weekly report
- Ensure procurement controls are in place and robust, such as purchase order system and appropriate approval routes
- Work with bookkeepers to ensure all monthly balance sheet reconciliations are accurate and complete
- Ensure all capital expenditure is accounted for correctly,
regular review and oversight of expenditure claims
- Maintain monthly cash flow statements
- Other ad hoc projects as required
About you (great to haves):
- Excel and Google Sheets skills associated with analysing data and developing reports from system outputs (essential)
- Proficient with G-Suite, Microsoft Office, Hospitality & Booking Management Systems (mews), Finance systems (zero) (desirable)
- Proficiency with word processing and presentation software (essential)
- Excellent time management, planning,and decision-making skills (essential)
- Proven problem-solving capabilities (essential)
- Previous experience in the hospitality sector (desirable)
- Previous experience implementing or working with accounting systems (desirable)
- Experience in a similar role (desirable)
- an excellent command of written and spoken English (essential)
- experience within a similar industry (desirable)
- clear confident and effective communicator (essential)
- agile and resilient - able to respond to changes in internal and external environment (essential)
- able to manage workload of competing priorities (essential)
- Strong sense of teamwork (essential)
- Strong communication and collaboration skills (essential)
What we offer:
- Regular team lunches and full team gatherings
- Access to 176 Acres of land including lake, forest and woodland sauna
- Access to personal development and training fund - funding for finance qualification such at AAT will be considred.
- Opportunity to work with an experienced and passionate team
- Opportunity to attend retreats and 42 Acres hosted events
- on-site massage
- Healthcare Cash Plan scheme
- ‘My Wellness’ Employee Assistance Programme including counselling support, GP helpline and health & lifestyle analysis
- Opportunity to learn about sustainable food, farming, foraging and improving your wellbeing
- Discounted accommodation and food produce
42 Acres is an equal opportunity employer and is committed to a policy of treating all its employees and job applicants equally.
The closing date for applications is 18th October, however, we will be interviewing throughout and you are therefore encouraged to apply sooner.
Job Types: Full-time, Part-time, Permanent
Expected hours: 30 – 40 per week
Benefits:
- Casual dress
- Company events
- Company pension
- Discounted or free food
- Free parking
- Health & wellbeing programme
- On-site parking
- Paid volunteer time
- Sabbatical
- Sick pay
Schedule:
- Monday to Friday
- Weekend availability
Education:
- GCSE or equivalent (preferred)
Language:
- English (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
Application deadline: 18/10/2024
▶️ Finance & Bookings Administrator
🖊️ 42 Acres
📍 Frome