13 Oct
BSI
Chiswick
Job description
Great that you're thinking about a career with BSI!
Job Title : Executive Assistant to Executive Director
Location : London (commutable to Covent Garden)
About the role :
As an Executive Assistant, you'll play a crucial role in providing administrative and business support to the President / Executive Director of our Regulatory Services division within a highly regulated environment.
You'll employ efficient time management skills to ensure smooth business operations while guaranteeing deadlines and proper procedures are met.
Situated in the Executive Office, you'll collaborate with the broader Executive team as necessary, functioning as a key member of the Business Support Assistants' team.
This position will be a hybrid position working out of our London based office and would require national travel.
Responsibilities
- Be the first point of contact within the organisation for the Executive Director(s) supported
- Regular interaction with Board members, global BSI Executives and senior level external stakeholders while maintaining confidentiality
- Heavy calendar management to coordinating complex travel arrangements and providing thorough logistical support, all while ensuring efficiency and optimal utilization of the Executives' time.
- Cognizant of priorities and actions to meet deadlines and anticipate the needs of upcoming cyclical events while demonstrating initiative, proactiveness, and stay 'one step ahead'.
- Coordinate and prepare for meetings, which includes collecting necessary documents / presentations and managing logistical arrangements for the meetings
- Support specific project work as required to meet the changing needs of the business
- General administrative support and other duties as assigned i.e. submissions of expenses / invoices
To be successful in the role, you will have :
- Must have experience working within a highly regulated industry
- A high attention to detail
- Proven experience as an Executive Assistant support senior level staff and on a global perspective
- Strong communications skills to be able to engage with internal and external personnel at all levels
- Strong ability to adapt and pivot to business and personal needs
- Ability to offer a high level of logistical support
- Enthusiastic, proactive team player with strong initiative, organizational, administrative and interpersonal skills while maintain confidentiality and discretion is required at all times
BSI offers a competitive total reward package,
an independent and varied job in an international environment, flexible working hours, ongoing training and development with the inclusion of 27-days annual leave, paid sick leave, bank holidays,health insurance, life insurance, pension plan with company contribution, car allowance (dependent on role), income protection, paid maternity leave, paid paternity leave, paid parental leave, adoption leave, compassionate leave,paid bereavement leave, learning and development opportunities, and a wide range of flexible benefits that you can tailor to suit your lifestyle.
Do you believe the world deserves excellence?
We are proud to be the business improvement company for other organisations to become more sustainable and resilient and finally to inspire trust in their products, systems, services, and the world we live in.
Headquartered in London, BSI is the world's first national standards organization with more than 100 years of experience.
We are a global partner for 86,000 companies and organizations in over 193 countries, offering development, auditing, certification, and training services, including innovative software solutions and cyber security expertise for all industries : from aerospace and automotive to food, construction, energy, healthcare, IT and trade sectors.
Incorporated by Royal Charter, we’re truly impartial, and home to the ultimate mark of trust, the Kitemark.
Through our unique combination of consulting, training,
assurance and regulatory services we bring solid and broad knowledge to every company.
If you want to contribute to this inspiring challenge, bring your open and enthusiastic mindset to our dynamic team, apply now and become part of the BSI family!
D&I; Policy
BSI is committed to ensuring the diversity of our workforce reflects that of our clients and the communities in which we operate.
Our goal is to create a sense of belonging for all employees by providing opportunities to develop, grow, and engage with our global organization all while having fun doing great work.
BSI is a community where everyone can thrive.
If you require any reasonable accommodations to be made on account of a disability or impairment throughout out our recruiting process, please inform your Talent Acquisition Partner.
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Our Excellence Behaviours : Client-centric, Agile, Collaborative. These three behaviours represent how we do things at BSI.
They help us ensure that BSI is a great place to work and a highly successful business.
BSI is conducting face-to-face interviews where appropriate and possible. If you are invited to a face-to-face interview but feel more comfortable with conducting the interview virtually, please speak to a member of our recruitment team.
▶️ Executive Assistant - Regulatory Services
🖊️ BSI
📍 Chiswick