13 Oct
Gleeds
Liverpool
Job description
About The Role
About this opportunity
Gleeds is a world class management and construction consultancy with over 130 years experience in the property and construction industry.
We are looking for an experienced Team Secretary / Administrator to join the Gleeds Team.
The main purpose of the role is to assist in all aspects of office management, secretarial duties and to support business development initiatives.
In addition, there are personal assistant duties supporting the relevant Director.
The successful candidate will have excellent communication and IT skills and be confident at dealing at all levels both within the business and externally.
Whilst we consider this role to be full time,
we are willing to be flexible on both the start / finish times and the total number of hours worked in the week.
Responsibilities
- Undertaking general office management, secretarial and administration duties comprising accepting and routing telephone calls, diary management, managing meeting bookings and catering, office accounts and office housekeeping
- taking messages
- typing / word processing, this will include typing of dictation
- attending meetings and taking minutes
- filing
- organising meetings
- using a variety of software packages
- assistance in preparation of bid documents and fee proposals
- booking transport and accommodation
- managing databases
- implementing and maintaining procedures / administrative systems
- liaising with staff, suppliers and clients
- preparing letters, presentations and reports
Candidates should have proven experience in similar secretarial / administrative roles, where you will have been responsible for supporting a team of several people.
You should have an eye for detail,
be able to manage your own time and be able to work to deadlines. We are looking for an organised, helpful team player who is proactive along with a "can do" attitude and able to work in a fast-paced environment.
Overall, this role requires a combination of excellent secretarial ability, good verbal and written communication skills, and a professional approach to all aspects of your work.
Previous experience of working within a professional service and / or the building or property industry is preferred.
You will be a team player and work as part of a team. You will have intermediate to advanced knowledge of working with Microsoft Office Suite, with exceptional Word, PowerPoint and Excel skills.
Experience of working with the Adobe Design Package would be an advantage.
Ideally you will have a business administration or marketing related qualification, and GCSE in English.
As a Gleeds team member, you will have access to :
- Opportunities to develop and grow your career
- A contributory pension scheme
- Employee Assistance Programme
- Our global travel scholarship programme
- Flexible working arrangements
About You
Who we’re looking for;
To deliver the role, the candidate will need to demonstrate that they can follow processes, work in a high-volume task orientated role and have excellent time-management skills and be able to work on multiple in-house IT systems.
You will also have a good attention to detail with the ability to problem solve, work well as part of a team and be confident with good communication skills.
About Us
Be part of the extraordinary
Every day at Gleeds, we influence the way people around the world live, work and travel. Delivering on the world’s most iconic projects for globally renowned clients, our teams solve complex problems that shape the future of the built environment.
One of the qualities we value in people, is the ability to think creatively about the solutions we offer to clients. With 71 offices spanning the Americas, Europe, MENA and Asia Pacific our ability to innovate and improve is a product of the varied backgrounds and experience of our people.
We welcome new perspectives and ideas.
Above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together.
Wherever we are in the world,
our aspiration is to leave a positive legacy for people and local communities, whilst living and breathing our three core values :
- We’re committed to our clients and our people
- We’re creative and realistic
- We combine professionalism with personality.
We are an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status, or gender.
We recognise the importance of work / life balance and agree flexible working arrangements to suit each individual.
Gleeds is a Great Place to Work certified employer.