Deputy Finance Manager

Deputy Finance Manager

Job description

Job summary

Tosupport the Financial Controller in ensuring effective use of financialresources in pursuit of agreed Divisional and Corporate goals.

To support theFinancial Controller in budget setting, financial planning, forecasting,monthly monitoring and reporting within corporate standards and timetables.

Todeputise for the Financial Controller as appropriate.

This is a full time role ( hrs per week, Mon-Fri) based at Warwick Hospital CV34 5BW.

Main duties of the job

- Tosupport the Financial Controller, provide financial information, advice andsupport to the Company Finance Director, Chief Executive and other divisionalstaff






- Tomeet regularly with budget managers to ensure that the financial position ofthe division and the Company is understood and that any potential financialproblems are identified early enough for corrective action to be taken
- Thepost holder must be capable of influencing the budget managers to ensureachievement of the divisional financial objectives and balancing the budget
- Tohave responsibility for some aspects of budgetary management as delegated bythe Financial Controller, including monitoring of performance and providingadvice on corrective action as necessary.

To take a lead role in the annualbudget setting process for delegated departments / sub-divisional areas withinthe division

- Toundertake where relevant lead responsibility for the implementation andmonitoring of recharging mechanisms to improve budgetary control
- Toensure that the approval to recruit process is adhered to and ensure thatestablishment database is up to date
- Thepostholder will lead the month end close down process for the team,





accordingto timescales and ensure that robust draft financial information is availablefor the Financial Controller to review.

About us

SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The Company provides a number of services such as outpatient pharmacy facilities at Warwick and Stratford and Nuneaton hospitals;

estates and facilities management at Stratford hospital, Acorn House and Lillington Health Hub; private patient service and consultancy services to NHS Trusts.

Subject to the Company and individual's performance, an annual discretionary bonus will be awarded.

There is automatic enrolment to the Company pension scheme, with the Company contributing 5%.

A benefits package is available to the appointed candidate upon successful completion of the three month probationary period.







This gives access to benefits such as a car lease scheme; Home & Electronics scheme; discounted leisure and travel; retail discounts and a cycle to work scheme.

There is also access to a 24 / 7, 365 days a year Employee Assistance Programme to support colleagues who may be facing some tough times or they need extra support with their mental well-being.

Job description

Job responsibilities

Tosupport the Financial Controller, provide financial information, advice andsupport to the Company Finance Director, Chief Executive and other divisionalstaff

Tomeet regularly with budget managers to ensure that the financial position ofthe division and the Company is understood and that any potential financialproblems are identified early enough for corrective action to be taken







Thepost holder must be capable of influencing the budget managers to ensureachievement of the divisional financial objectives and balancing the budget

Tohave responsibility for some aspects of budgetary management as delegated bythe Financial Controller, including monitoring of performance and providingadvice on corrective action as necessary.

To take a lead role in the annualbudget setting process for delegated departments / sub-divisional areas withinthe division

Toundertake where relevant lead responsibility for the implementation andmonitoring of recharging mechanisms to improve budgetary control

Toensure that the approval to recruit process is adhered to and ensure thatestablishment database is up to date

Thepostholder will lead the month end close down process for the team,





accordingto timescales and ensure that robust draft financial information is availablefor the Financial Controller to review

Thepostholder will support the Financial Controller in the final production,interpreting, forecasting and reporting of the financial position of thedivision in accordance with both internal and external requirements

Toassist budget managers in identifying and achieving cost improvement targets,income generation targets and ensuring value for money, undertaking reviews ofall existing practices with the aim of improving efficiency

Provideregular financial advice and support to senior managers and the head ofdepartments on sometimes complex and sometimes confrontational issues.

Creatingperformance,





monitoring and correction reports where appropriate to allowinformed decision making to take place

Toprovide the Financial Controller with corporate information necessary to enablecorporate financial reporting. This will include explanation of significantvariance movements for inclusion in the corporate Executive Finance andPerformance Committee and South Warwickshire University NHS Foundation Trust (SWFT)Board report

Toensure that for the areas of responsibility as delegated by the FinancialController, budget setting, financial planning, forecasting, monthly monitoringand reporting to divisions are done to the required standards and timetables

Tosupport the Financial Controller in the development of new costing andbudgeting methodologies to provide information for both managerial andcommercial purposes







Tosupport the Financial Controller to review the division costs relative tonational norms and other provider units and establishing verification ofsignificant variations

Tojointly develop a budget holder manual with other Deputy Finance Managers andincrease the financial capability of management teams through the provision offinancial awareness training and continuous support for senior managers andservice leads within the division

Participatein ad-hoc working groups on particular issues as required, representing thefinance department

Toprovide input as required to the Companys statutory financial reports

Toensure that the Companys standing financial instructions and codes ofprocedures are adhered to at all times







Towork with the Financial Controller and Director of Finance to provide robustfinancial risk evaluations of business cases, service developments

Thepostholder will work with the Financial Controller to ensure that any statutoryreturns are completed and also begin to learn about the cashflow implicationsof the financial position

Thepostholder requires expert knowledge and experience of all finance systems andmust be able to interrogate financial information systems and manage the datato provide managers with high quality and timely information fordecision-making.

Ability to use experience and knowledge to identify income andexpenditure trends, and divisional year-end positions

Createssometimes complex spreadsheets using advanced spreadsheet skills to provide adhoc costings / information to managers.

Uses other software packages for specificpurposes database

Toensure that own professional skills and knowledge are regularly updated throughmandatory continuing professional development (CPD)

Plansown workload whilst ensuring that staff meet financialtimetables / priorities / deadlines set by Financial Controller

Thepostholder is required to deputise for the Financial Controller as required

Any otherduties as commensurate with the grade of the post.

Person Specification

Knowledge and skills

Essential

- Expert user of financial systems and databases and Excel
- Demonstrable evidence of influencing and persuading
- Highly numerate and analytical
- Excellent verbal reasoning
- Good report writing skills
- Ability to lead and motivate staff
- Able to plan and prioritise workload effectively
- MS Access skills
- Experience at managing staff.

Personal qualities

Essential

- Able to work under pressure and meet agreed deadlines
- Ability to work on own initiative
- Excellent communication and interpersonal skills
- Required to undertake prolonged concentration, a few hours a day
- Committed to Continuing Professional Development
- Commands credibility and respect from operational managers and colleagues.

Experience

Essential

- Three years work experience in a finance role, as a minimum OR a similar level of knowledge acquired through experience
- In depth specialist knowledge and understanding of financial management, budgetary control and relevant accounting procedures / principles.

Qualifications

Essential

- Graduate or equivalent plus professional postgraduate accountancy qualifications.
- CCAB finalists or newly qualified will be considered.

▶️ Deputy Finance Manager
🖊️ SWFT Clinical Services
📍 Warwick