Procurement Services Officer

Procurement Services Officer

Job description

Job overview

An exciting opportunity has arisen for a part time Medical Secretary within our Specialist Medicine Clinical Administration Unit at Tunbridge Wells Hospital.

You will have exceptional secretarial skills , and knowledge of all Microsoft packages. You should demonstrate excellent communication and organisational skills, be a team player, be self-motivated, able to prioritise a busy workload, work to deadlines and have a flexible approach to your duties.

If you would like to work in a supportive, friendly working environment, this could be the role for you!

Main duties of the job

You should be self-motivated with the ability to work in a busy and pressured environment.





You should be able to demonstrate good communication and organisational skills, along with a flexible approach to duties.

Knowledge and experience within the health sector would be beneficial but not essential.

Please note that this role may often attract a high level of applications. Please note this role may close earlier than the original closing date so please ensure you submit your application as soon as possible.

Working for our organisation

MTW is a large acute hospital trust in the south-east of England.

We provide a full range of general hospital services and some aspects of specialist and complex care to around 600,000 people living in west Kent and East Sussex.

We have a team of over 8,000 full and part-time staff. We also provide specialist cancer services to around 2 million people across Kent and East Sussex via the Kent Oncology Centre.

In the 2024 NHS staff survey, our employees ranked MTW among the top 10 NHS Trusts nationwide and the second-best Trust to work for in the South East.







Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you.

Speak to us about how we might be able to accommodate a flexible working arrangement.

Detailed job description and main responsibilities

Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.

Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Standard Level.

Standard level now includes regulated checks against vulnerable adults and children)

At MTW,





we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career.

We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients.

We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.

We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace.







Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible.

You can find out more here : Access to Work : get support if you have a disability or health condition : What Access to Work is - GOV.UK (www.gov.uk)

Interview Date : TBC

Person specification

Qualifications

Essential criteria

Good standard of general education (to GCSE / A level.) or equivalent experience

Desirable criteria

Secretarial and audio-wordprocessing qualification to at least RSA3 / advanced level certificate

Experience / Knowledge

Essential criteria

- Previous secretarial experience
- Customer service / dealing with the public

Desirable criteria

- Medical terminology / Healthcare experience






- Knowledge of Allscripts / ERS

Skills

Essential criteria

- Excellent computer skills (Word / Excel) / advanced key board skills
- Excellent interpersonal skills both verbal and written.
- Able to use initiative and work under pressure.
- Ability to work with and support colleagues as part of a team.
- Demonstrates good time management skills.
- Ability to work within a team environment under pressure; prioritising work.
- Systematic approach to problem solving
- Clear, concise verbal communication
- Ability to work within a team environment under pressure; prioritising work.
- Helpful telephone manner

Desirable criteria

- Database management
- Ability to work using own initiative






- Understanding of 18 Week and Cancer Target rules
- Ability to organize and prioritise own workload
- Understanding of Health Records legislation

▶️ Procurement Services Officer
🖊️ Maidstone and Tunbridge Wells NHS Trust
📍 Royal Tunbridge Wells