Medical Secretary - Colorectal

Medical Secretary - Colorectal

Job description

Job summary

Medical Secretary - Surgical Care Group / Colorectal

Band : 4

An opportunity has arisen for a fixed term position to cover Maternity Leave for an experienced Medical Secretary to join the Colorectal team within the Surgical Care Group on the Aintree Site of the trust .

The appointee will work within an established secretarial team who have a commitment to improve our patient experience.

This position involves working with two / three Consultant Colorectal Surgeons, duties include diary management, outpatient activity, managing waiting lists, monitoring referrals and typing of clinic letters.

The successful applicant must be able to undertake all administrative duties, be well organised,





able to plan their own workload, work on their own initiative and work to strict deadlines.

It is expected that applicants will have completed the AMSPAR course and or equivalent, have appropriate experience working in a medical environment and have a good understanding and knowledge of medical terminology;

experience in the use of EPRO (clinic letter tool) would be advantageous.

PREVIOUS APPLICANTS NEED NOT APPLY

Main duties of the job

- To provide a comprehensive service to consultants and speciality teams including nurse practitioners / clinicians.
- Keep diary up to date, arrange appointments, and arrange travel and accommodation.
- Operate an effective bring forward system and filing system.
- To manage and maintain 18 week pathways including tertiary referrals to external trusts, and ensure these are accurately recorded on PAS system.

Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.







- Mentor, train and supervise relevant staff as required. Deal with annual leave requests and sickness absence return to work interviews.
- Support consultants in non clinical activities role by preparing presentation documents using relevant packages and arranging meetings, set agenda

About us

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.







The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

To hear more about our achievements click here

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Job description

Job responsibilities

- Ensure appropriate personnel are informed of consultant annual leave / study leave. Keep consultants informed of junior doctor leave, as it could have an effect on the service.






- Organise and maintain consultants admissions. Cancel and add patients to the waiting list, as appropriate, ensuring lists are updated, and patients contacted.

Liaise with waiting list office, anaesthetic department and ward. Complete and amend theatre lists appropriately.

Type dictation from audio transcription of clinical correspondence and documentation. Type discharge summaries as appropriate.

Maintain an effective track on inpatient referrals to ensure patient is reviewed promptly.

Check against clinical letters to ensure appropriate follow up arrangements / investigations are in place. Rectify if not.

Person Specification

Qualifications

Essential

- Educated to GCSE / O Level standard / equivalent or higher






- RSA / OCR Typing / Word processing Level 3 or equivalent
- RSA / OCR Audio typing Skills Level 3
- Knowledge of medical terminology
- Secretarial Qualification or equivalent experience

Desirable

- ECDL or equivalent
- Shorthand

Experience

Essential

- Excellent skills with knowledge and experience of all Microsoft office packages
- Demonstrable experience working in an NHS office environment as a medical secretarial

Skills

Essential

- Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills
- Excellent Organisation Skills
- Excellent Word Processing and Keyboard Skills
- Ability to organise workload effectively and prioritise to meet deadlines
- Ability to work individually or as part of a team






- Legible handwriting
- Experience or supervising and motivating a team
- Time Management Skills
- Excellent interpersonal and influencing skills

Desirable

- Understanding of Trust internal policies as appropriate
- Knowledge of internal PAS system

Qualities / Attributes

Essential

- Capability to adapt to most situations
- Eager to learn
- Ability to maintain control of stressful / sensitive situations

Other

Essential

- Comply with Trust policies and procedures
- Ability to show understanding and appreciation of the need to maintain confidentiality in all matters - Data Protection Act
- Ability and willingness to undergo further training in accordance with the needs of the post

▶️ Medical Secretary - Colorectal
🖊️ Liverpool University Hospitals NHS Foundation Trust
📍 Liverpool