10 Oct
Leading
London
Key Tasks and Responsibilities
Administration
- Act as first point of call for artists regarding their visits to hospitals, overseeing sickness, cover and changes to their schedules
- Support artists with hospital administration and contracts
- Keep artists updated with changes in Theodora Children's Charity's policies
- Process changes to the Giggle Doctor schedule on our internal systems
- Liaise with hospitals and keep them up to date with information about their programme of Giggle Doctor visits
- Set up meetings with hospitals, artists and Theodora Foundation colleagues as required
- Book long-distance travel and hotels for artists for hospital visits and training events when required
- Support the Finance Manager and Giggle Doctor Programme Manager with collecting and filing timesheets, invoices and receipts for payment
Training and Events
- Support the Giggle Doctor Programme Manager with events, including booking rooms, resources and catering
- Attend training events for Giggle Doctors, setting up and packing down as needed
Impact and Programme Monitoring
- Support the Giggle Doctor Programme Manager with monitoring Trainee and Junior Giggle Doctor's progress and keeping records of their observation notes
- Support the Giggle Doctor Programme Manager with data capture and record keeping
- Take minutes and record actions during Programme Team meetings, Theodora Foundation meetings and office team meetings from time to time
- Utilise the charity's CRM database to keep all records up to date and effectively progress supporter development.
HR and Safeguarding
- Act as Deputy Safeguarding Lead and follow safeguarding processes for recording safeguarding incidents in the Designated Safeguarding Lead's absence.
- Run DBS checks for artists when required using the external Ucheck platform
Other
- Represent the charity at external functions and conferences.
- Undertake any other duties reasonably requested from Programme Manager from time to time