09 Oct
BRODIE Consulting
Kings Cross
Job details
Here’s how the job details align with your profile.
Pay
- £22,800 - £38,000 a year
Job type
- Permanent
Location
King's Cross
Benefits
Pulled from the full job description
- Annual leave
- Company pension
- Private medical insurance
Full job description
About the Role
Role: Team Coordinator & Administrator
Hours: Part-time - 3 days per week
Location: Office Based, Kings Cross
Salary: £22,800 for 3 days a week (£38,000 FTE)Process: Interviews will take place at BRODIE’s offices (Kings Cross) on Wednesday 13th November 2024.
Due to the recent growth of BRODIE as an organisation, the need for a strong and proactive Team
Coordinator has been identified.
In this new position,
which you will have an opportunity to shape as you learn, you will play a
crucial role in ensuring the smooth operation of our busy and friendly team. You will be
responsible for a variety of administrative and consultant support tasks which will include
diary scheduling, meeting organisation, event planning, travel bookings and the management of
our London workspace.
What You Will Be Doing
Initially responsible for supporting UK based team members only, we also envisage a future
where you provide ad hoc support to our new US based operation, as it becomes established.
Office Management (10%)
Liaison with our office provider FORA – from “in the moment” troubleshooting to longer term
planning discussions
Fire Warden and Health & Safety Officer roles
Access arrangements and welcome for visitors
Meeting logistics, equipment and catering, as needed
Familiarity with technology for basic problem solving (such as presenting and Teams)
Handling of incoming postal and administrative correspondence
Ordering stationery and other office equipment
Executive Assistance To Directors (25%)
Provision of comprehensive administrative support to our small team of Directors, including
travel and expenses
Attendance at Directors’ meetings, as needed
Handling of confidential and sensitive information with discretion and in a secure manner
Full BRODIE Team Support (25%)
Management of all travel schedules, bookings, visas etc
Provision of Team diary support, including the scheduling and communication of team
meetings and events
Proactive identification of opportunities to further support the team in driving efficiency
and effectiveness
Coordination of team communications
Management of general BRODIE inbox and filing systems
Management of expert printing, when needed
Administration of BRODIE client and partner contact database as per GDPR
Finance Support (20%)
Assisting with monitoring the finance inbox and posting supplier invoices into Xero
Sending supplier invoices out to BRODIE team for approval
Tracking Freelancer activity and invoices – monthly tracking & chasing
Collecting & matching corporate card receipts
Monitoring of Finance inbox for above activities / flagging to JLN or KU
Meeting & Events (10%)
Full support for office-based, virtual and off-site meeting and events as needed. This may
include sourcing optimal venues, experts, catering etc
Attendance at team meetings, preparing materials in advance and recording outcomes as
appropriate
Preparing, proof-reading and editing of documents or presentations as needed
Ad Hoc Support (10%)
Ability to stay close to team activities and projects, offering valuable support as needed
Management and delivery of ad hoc tasks and projects as needed
What we Are Looking For
We are looking for a superstar coordinator and the ideal candidate will have exceptional
organisational skills and a strong desire to contribute to our high performing team in our
London office. Although not a requirement, experience of a similar role in a small and
fast-paced, client-focused consultancy would be an advantage.
Functional Skills
A minimum of two years’ experience in a similar team coordination/ administrator role
Exceptional attention to detail
Strong planning and time management skills
Excellent written and verbal communication in English
Creative problem-solving skills
Expert in Microsoft 365 suite use
Some financial admin experience desirable, but not essential, guidance and support can be
provided in this area
Personal Characteristics
High energy team player!
High level of professionalism, including when under pressure
“Can do” attitude, creative problem solver and resilience in a fast-paced working
environment
Ability to work independently, and as a team player, with the flexibility to adapt at short
notice
Skilled relationship builder, able to work with stakeholders at all levels
Motivated, proactive, and driven to deliver high quality outcomes
Able to work to, and manage, tight deadlines across multiple workstreams.
A lifelong learner, driven to continually learn and grow both personally and
professionally.
Ability to work with discretion, the role will require maintaining strict confidentiality
and access to sensitive information
What We Can Offer
Salary £38,000 FTE (£22,800 for 3 days per week)
Private Health Insurance
4% Pension Contributions
25 Days Annual Leave (Pro-rated - Equivalent of 15 days per year for 3 days per week)
Additional BRODIE benefits include:
Wellness stipendCharitable givingVolunteering time offAnnual “special day” off of your choosing
How To Apply
Is this you? Could you be our Team Coordinator & Administrator?
If so, please send a cover letter and a CV to [email protected] with the subject line “Team
Coordinator & Administrator – [Your Name]” by 4th November 2024.
About BRODIE
We are a small but strong and growing team of strategists, researchers, entrepreneurs, creative
thinkers and more...
BRODIE works with organisations to support them in developing their sustainability strategy and
implementation, to create more responsible and sustainable businesses.
Our work includes Strategy, Program Creation and Delivery, Target Setting, Communications &
Content,
Leadership and Stakeholder Engagement. We work across sectors spanning food and
beverage, financial services, pharmaceuticals, consumer goods and hospitality including some of
the world’s biggest brands as well as purpose-led start-ups. Our team has a unique blend of
experience and expertise. We are grounded in our shared values and yet celebrate our
differences as individuals as we come together to drive sustainable and responsible practices
across the globe.
BRODIE is an equal opportunity employer committed to providing an environment where people feel
welcome, respected, and free to be themselves. We welcome applicants of all gender identities,
sexual orientation, religion, ethnicities and backgrounds.