09 Oct
Old Mutual
East London
Job description
Description
Key Result Areas :
Administration & support
- Effective management of Regional manager’s diary (scheduling of appointments, internal and external meetings and conferences, and ensuring timely resolution of calendar conflicts).
- Provide department with support in relation to arranging functions and venue bookings when necessary.
- Accountable for completing task of a personal nature on behalf of the Regional manager.
- Accountable for minute taking, compiling reports and drafting correspondence on behalf of the Regional manager.
- Ability to redirect tasks, queries and escalations to relevant Regional manager’s direct reports.
- Maintains confidentiality of information.
Personal Effectiveness
- Accepts and lives the company values.
- Accountable for service delivery through own efforts.
- Collaborates effectively with others to achieve personal results.
- Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 3 months.
- Makes increased contributions by broadening individual skills.
Relationship Building
- Maintains professional internal and external relationships, at management level.
- Builds and maintains relationships with suppliers and venue coordinators.
- High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).
Qualifications and experience :
Role Requirements
- Matric.
- Preference for Secretarial or Office Admin qualification.
- 3-5 years senior level secretarial experience.
- Proficiency in MS Office.
- Some technical knowledge about area of operation.
- Experience in managing budgets.
- Excellent organising skills.
- Attention to detail.
- Deadline orientated.
- Ability to prioritise work in order of importance and risk.
- Excellent communication and interpersonal skills.
- Strong pro-active problem solving skills.
- Ability to work under pressure.
- Good interpersonal skills.
- High level of ownership and independence (able to run the office in the absence of the senior for long periods of time)
- Adequate stakeholder management experience.
Skills
Education
Matriculation Certificate (Matric)
Closing Date
04 June 2024