09 Oct
Birmingham Community Healthcare NHS FT
Birmingham
Job description
Job summary
We are seeking an enthusiastic and motivated individual for an opportunity that has arisen to join our team at our Trust Headquarters Priestley Wharf in Birmingham as an Executive Assistant to provide the business support for the Chief Operating Officer.
The post is an essential role which provides for a dynamic, flexible / agile working pattern and individuals with an existing comparable experience in the role or similar would be an added advantage.
Main duties of the job
As Executive Assistant, the post holder will provide high level,
comprehensive business and administrative support for the Chief Operating Officer and manage the business and administrative function for other designated managers of the Directorate as directed, ensuring a systematic and effective service is post holder will be responsible be responsible for specific project work as required by the Director and the post holder is required to be a highly experienced and organised individual with significant experience in diary management, minute taking at Board level and coordinating meetings.
The post holder will provide a key link between the Director and his / her direct reports, ensuring that programmes of work are co-ordinated effectively, deadlines are met and that corporate and team working develops throughout the post holder would be based at our Trust Headquarters, within the Executive Office at Priestley Wharf in Birmingham.
About us
Be Part of Our Team...
Birmingham Community Healthcare NHS Foundation Trust (BCHC) has more than 5000 staff working across Birmingham and the West Midlands in a wide range of community nursing and specialist healthcare roles.
BCHC delivers over 100 clinical services, in people's homes,
health centres, clinics and inpatient facilities. We deliver a wide range of services for children, young people, parents and families as well as adults and community services, two community hospitals, services for people with learning disabilities, the internationally recognised West Midlands Rehabilitation Centre and one of Europe's leading Dental Hospitals and School of Dentistry.
We deliver all of this with a commitment to integrated, personalised care that is rooted in our local communities. We have an ambition to deliver outstanding, integrated care as one of the key NHS providers in the West Midlands.
If you want to 'Be Part of Our Team' and work with a Foundation Trust which is continuously striving for best care and healthy communities,
we want to hear from you.
Job description
Job responsibilities
Please refer to attached Job Description Document (Executive Assistant COO for a more detailed description
Person Specification
Qualifications / Training
Essential
- Excellent level of general education - English language and numerate
- Minimum RSA II Typing / Word Processing or equivalent skills
- Extensive Microsoft Office knowledge and usage
- Project Management qualification or evidence of Project Management in practice
Experience
Essential
- Relevant experience as a EA / PA / Secretary in a large complex organisation
- Evidence of meeting management / minute taking skills at high level meetings
- Evidence of working on own initiative to high standards against tight deadlines
- Evidence of taking lead in delivering key pieces of work
- Plan highly complex workload
Skills / Knowledge
Essential
- High standard of written English
- Excellent verbal and written communication skills including the ability to compose correspondence from dictation and written brief.
To have the ability to compose routine correspondence and replies for the Director
- Knowledge of producing and following through on formal, complex minutes
- Ability to confidently administer all aspects of meeting management
- Excellent organisational Skills
- Excellent inter-personal and negotiating skills.
Personal Qualities
Essential
- Flexible and adaptable Approach
- Resilience and ability to handle high workload
- Self-motivated with a positive outlook
- Team player
▶️ Band 5 Executive Assistant to Chief Operating Officer
🖊️ Birmingham Community Healthcare NHS FT
📍 Birmingham