09 Oct
Envirorec
London
Executive Assistant (EA) or Personal Assistant (PA) to CEO - Renewable Energy - Hybrid WFH - £40k p/a - London
We are a specialist recruitment agency working on behalf of our client, a highly renowned renewable energy industry business based in Central London.
We have an exciting vacancy for an experienced Executive Assistant or Personal Assistant to join our client's team on a permanent, full time basis.
Compensation: Approximately £40k per annum, negotiable based on experience
Working arrangements: Hybrid remote work (2 days per week in the office, 3 days remote WFH)
Headquarters: South Bank, London
About the company:
Our client is a management agency for associations dedicated to fostering an eco-friendly circular economy.
Their goal is to promote sustainable living globally, focusing on industries that align with this vision.
Who We Need:
We are looking for a highly organized and proactive Executive Assistant/Office Manager to support our CEO and ensure smooth office operations. This role will be essential in managing the CEO’s schedule, coordinating communications, and handling administrative tasks, while also being a key point of contact for both internal and external stakeholders.
Key Responsibilities:
- Diary & Email Management: Oversee the CEO’s calendar, scheduling internal and external meetings, calls, and travel arrangements. Manage the CEO’s inbox, prioritize emails, and respond on behalf of the CEO where necessary.
- Administrative Support: Prepare documents, reports, and presentations; maintain electronic filing systems; handle confidential information with discretion. Assist in organizing Town Hall meetings, team events, and drafting agendas.
- Office Management:
Act as the main point of contact for building management, handle office-related queries (e.g. supplies, maintenance), and ensure the office runs smoothly. Coordinate with the Finance team to maintain office supplies within budget.
- Collaborative Working Relationships: Serve as the liaison between directors, senior leadership, clients, and external partners, ensuring timely and accurate information sharing. Help onboard new staff and support various team members with ad-hoc administrative tasks.
- Meeting Support: Organize board and council meetings, prepare agendas, take minutes, and follow up on action items. Assist with logistics and travel arrangements for conferences and events.
- Stakeholder Engagement: Maintain positive relationships with internal and external stakeholders,
ensuring prompt and professional communication. Help with membership management and engagement, including responding to queries and providing support.
Requirements:
- Proven experience in executive support, office management, or a similar role.
- Excellent organizational, time management, and multitasking abilities.
- Strong communication skills and attention to detail.
- Proficiency in Microsoft Office Suite, Outlook, and other productivity tools.
- Ability to work independently and manage confidential information with discretion.
This is an exciting opportunity for an experienced assistant who thrives in a dynamic environment and is looking to make an impact by supporting key organizational functions.
If you would like to apply,
please send us your CV outlining your salary expectations and notice period, and one of our team will reach out ASAP to discuss further.
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▶️ Executive Assistant (EA) or Personal Assistant (PA) to CEO - Renewable Energy - Hybrid WFH - £40k p/a - London
🖊️ Envirorec
📍 London